ESSENTIAL SKILLS & EXPERIENCE

• A Diploma of Secretarial Studies (DEP) or a Diploma of College Studies (DEC) in administration, legal studies or a combination of equivalent education and experience.
• Minimum of 2 to 5 years of relevant experience as a legal assistant in litigation, along with a knowledge of legal terminology and procedural rules.
• Bilingualism required, French and English, in order to write and communicate correctly and efficiently in both languages, according to the nature of the files that the lawyers are working in.
• Experience in supporting a team of 3 lawyers or more and ability to manage a high volume of files simultaneously.
• Excellent knowledge of Microsoft Office, especially Word, Excel, Power Point and Outlook at an intermediate or, ideally, advanced level.
• Rigor, attention to detail and strong organizational skills.
• Some knowledge of insurance law would be an asset.
• Very skilled at working in a computerized environment (with varied software) and a good aptitude for learning new software tools.
• Ability to work remotely in a well-organized and productive fashion.
• Client-oriented focus; team spirit and ability to collaborate on a daily basis; tact and discretion.
• Professionalism and excellent interpersonal skills.
• Quick learner, proactive and a strong sense of initiative.
  When you work at Clyde & Co, you join a team of 490 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets.
  We offer a range of tailored benefits and support, including healthcare, retirement planning and wellbeing initiatives.
  Clyde & Co is proud to be an equal opportunities employer. Our core values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity.
  Please take a moment to read our privacy notice carefully. This describes what personal information Clyde & Co (we) may hold about you, what it’s used for, how it’s obtained, your rights and how to contact us as a data subject.
  If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice

THE ROLE

In this role, you will be working for a team of around three lawyers practicing in litigation, which implies a large volume of files. Amongst other things, the legal assistant will prepare legal documents including letters and proceedings, carry out a variety of tasks related to the lawyers’ practice areas, as well as organize and update client and lawyer files, in addition to managing lawyers’ calendars and their client contact lists.
This position requires the incumbent to work on site at the Montreal office 2 to 3 days, contingent upon evolving business needs.
This position is a support role which is overtime eligible.

KEY RESPONSIBILITIES

• Preparing standard litigation proceedings.
• Managing litigation deadlines, entering delays and updating the calendar.
• Reviewing documents and correspondence to ensure compliance with legal procedures and correct grammatical usage.
• Opening files, filing (both paper and electronic), tracking and organizing case files.
• Managing overall communications, including phone calls, email and other correspondence.
• Organizing and coordinating meetings between lawyers, clients and other stakeholders as needed.
• Preparing files for meetings or hearings (correspondence, supporting documents, etc.).
• Carrying out other relevant tasks as required by new or emerging business needs.