JOB SUMMARY

We are seeking a detail-oriented Account and Admin officer to support our finance and office operations. The ideal candidate will be responsible for managing daily bookkeeping tasks, issuing rental invoices, maintaining client records, and assisting with general administrative day-to-day office administration.

REQUIREMENTS:

• Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field
• A Higher National Diploma (HND) in a relevant field may also be accepted, especially with solid experience (OND can also be considered)
• Proficiency in accounting software such as QuickBooks, Sage, or Zoho Books is desirable
• 1+ years of accounting/admin experience (equipment or construction industry a plus)

Key Attributes:

• Attention to Detail – Accuracy is critical in managing financial records and administrative tasks
• Organizational Skills – Ability to multitask, prioritize, and keep documentation and processes well-structured
• Integrity and Confidentiality – Must handle sensitive financial and employee information with discretion
• Communication Skills – Clear and professional interaction with internal teams, vendors, and clients
• Time Management – Ability to meet deadlines and manage workload efficiently
• Problem-Solving Ability – Proactive in resolving issues related to accounts or office operations
• Team Player – Willingness to collaborate and support other departments
• Proficiency in MS Office – Especially Excel, for reporting and data entry
• Adaptability – Comfortable working in a dynamic, fast-paced environment

1. ACCOUNTING DUTIES

· Record payments and follow up on overdue accounts
· Reconcile bank statements and petty cash
· Prepare and process invoices, receipts, and payments
· Assist with monthly bank reconciliations and petty cash management
· Track expenses and prepare financial reports for management
· Monitor account payables and receivables, ensuring prompt follow-up
· Work with external auditors during annual audits

2. ADMINISTRATIVE DUTIES:

· Maintain client and supplier records
· Prepare rental contracts and maintain filing systems
· Manage office supplies and equipment servicing schedules
· Answer calls, respond to emails, and handle customer queries
· Coordinate with the operations/logistics team on equipment delivery and pickup
· Schedule maintenance and inspections for heavy machinery with technicians
· Oversee day-to-day office operations and facility management
· Manage procurement of office supplies and equipment

1. General Support:

• Prepare and submit routine reports to management
• Provide general support to finance and HR departments
• Maintain confidentiality of sensitive information