About the job

Position - Admin and HR Assistant – Location - Abu DhabiSalary - 4 K AED

Job DescriptionThe Admin and HR Assistant provides comprehensive administrative and human resources support to ensure the smooth and efficient operation of office and project-related activities. The role involves maintaining accurate records, supporting recruitment and onboarding processes, coordinating employee requirements, and handling confidential information.

• Key Responsibilities:Maintain and update spreadsheets, Daily Time Records (DTRs), employee records, and administrative reports, ensuring accuracy and timely submission of weekly reports.
• Provide administrative and HR support throughout the recruitment process, from hiring and pre-employment requirements through onboarding, in coordination with HR.
• Coordinate with clients regarding the submission and endorsement of requirements for newly hired employees’ security clearance.
• Maintain proper filing and safekeeping of employee and company records, documents, and other administrative files.
• Monitor, organize, and maintain office supplies and ensure their availability when required.
• Perform general clerical duties, including answering telephone calls, receiving and assisting visitors, preparing documents, photocopying, scanning, and filing.
• Prepare, process, and distribute outgoing correspondence and other official communications.
• Assist in preparing routine and preformatted documents using word-processing applications, spreadsheets, databases, and other office systems.
• Provide administrative support to site supervisors, departments, and project personnel by gathering, compiling, and organizing information as requested.
• Assist employees and staff with administrative requests, including salary certificate requests and other employment-related documentation.
• Respond to routine administrative inquiries, resolve concerns when possible, and refer matters to the appropriate department or personnel when necessary.
• Maintain effective coordination and communication with employees, clients, HR personnel, and other relevant stakeholders.
• Handle sensitive and confidential employee and company information with the highest level of discretion, ensuring privacy, security, and compliance with company policies.
• Perform other administrative and HR-related duties as assigned by management.
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