About the job

About the RoleWe are looking for a proactive and highly organised Admin and Office Coordinator to manage day-to-day office operations and provide broad administrative support, including a meaningful HR administration component.Reporting directly to the HR Admin & Office Manager this role is central to keeping the office running smoothly and supporting the team's administrative and people-related needs.

Key ResponsibilitiesOffice Operations & Administration

Manage day-to-day office operations, ensuring a well-organised and functional workplace
Oversee office supplies, equipment and inventory — ordering, restocking and tracking usage
Coordinate with vendors and suppliers for office maintenance, services and deliveries
Manage incoming/outgoing deliveries and shipments
Arrange travel bookings for employees as needed
Plan and coordinate office events and team activities
Maintain trackers, checklists, records and filing systems (physical and digital)

HR & People Administration

Maintain employee files, records and trackers with strong attention to accuracy and confidentiality
Support onboarding and offboarding logistics (documentation, equipment setup, access arrangements)
Apply a working knowledge of UAE labor law to day-to-day HR administration
Schedule meetings and follow up on routine actions

Cross-functional & Executive Support

Liaise with employees, suppliers and internal teams to ensure smooth coordination
Follow up proactively on outstanding tasks and requests until resolved
Provide occasional EA-style support to Jack as needed

What We're Looking ForStrong administrative background, including HR filing, employee records management and awareness of UAE labor law
Experience in a C-level support role or a startup environment preferred - comfortable with fast pace and shifting priorities
Background in an IFC (International Financial Centre) environment is a plus - familiarity with UAE regulatory context and comfort using AI tools
Highly organised, reliable and able to manage multiple tasks at once
Strong follow-up skills and excellent attention to detail
Confident using Google Workspace, Slack and spreadsheets
Good written and spoken English
Proactive, dynamic and positive attitude, with genuine willingness to learn
Based in Dubai and comfortable working full-time from the office
Available to start as soon as possible

Compensation & BenefitsCompetitive salary: AED 5,000 monthly salary, based on experience and profile
Medical insurance included
Visa sponsorship included

Benefits found in job post

Medical insurance

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Responsibilities

About the job

Key ResponsibilitiesOffice Operations & Administration

Manage day-to-day office operations, ensuring a well-organised and functional workplace
Oversee office supplies, equipment and inventory — ordering, restocking and tracking usage
Coordinate with vendors and suppliers for office maintenance, services and deliveries
Manage incoming/outgoing deliveries and shipments
Arrange travel bookings for employees as needed
Plan and coordinate office events and team activities
Maintain trackers, checklists, records and filing systems (physical and digital)

HR & People Administration

Maintain employee files, records and trackers with strong attention to accuracy and confidentiality
Support onboarding and offboarding logistics (documentation, equipment setup, access arrangements)
Apply a working knowledge of UAE labor law to day-to-day HR administration
Schedule meetings and follow up on routine actions

Cross-functional & Executive Support

Liaise with employees, suppliers and internal teams to ensure smooth coordination
Follow up proactively on outstanding tasks and requests until resolved
Provide occasional EA-style support to Jack as needed

What We're Looking ForStrong administrative background, including HR filing, employee records management and awareness of UAE labor law
Experience in a C-level support role or a startup environment preferred - comfortable with fast pace and shifting priorities
Background in an IFC (International Financial Centre) environment is a plus - familiarity with UAE regulatory context and comfort using AI tools
Highly organised, reliable and able to manage multiple tasks at once
Strong follow-up skills and excellent attention to detail
Confident using Google Workspace, Slack and spreadsheets
Good written and spoken English
Proactive, dynamic and positive attitude, with genuine willingness to learn
Based in Dubai and comfortable working full-time from the office
Available to start as soon as possible

Compensation & BenefitsCompetitive salary: AED 5,000 monthly salary, based on experience and profile
Medical insurance included
Visa sponsorship included

Benefits found in job post

Medical insurance