Admin and Procurement Officer at FHI 360

Dhaka, Dhaka Division, Bangladesh -

Full Time

Start Date

Immediate

Expiry Date

21 Feb, 26

Salary

0.0

Posted On

23 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Procurement, Administration, Logistics, Communication, Organization, Documentation, Vendor Management, Inventory Management, Compliance, Negotiation, Microsoft Office, Team Collaboration, Problem Solving, Time Management, Audit Support, Asset Management

Industry

International Trade and Development

Description

JOB DESCRIPTION Title : Admin & Procurement Officer Report To :Senior Finance Manager, STRIDES Location : Dhaka, Bangladesh FHI 360 is a nonprofit human development organization dedicated to improving lives in a long way by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, youth, research, technology, communication, and social marketing—creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 50 countries and all US states and territories. FHI 360 has worked in Bangladesh for more than 45 years. Since 1975, we have taken a comprehensive approach to help transform the country’s health and development landscape. Leveraging a blend of global expertise and local insights, we have consistently strengthened community capacities, enhanced systems, and reinforced institutional frameworks for a sustainable impact. In partnership with the Government of Bangladesh, civil society, academia, and the private sector, FHI 360 Bangladesh delivers integrated programs across critical sectors. Our initiatives have spanned essential health services—including HIV and nutrition, tuberculosis, global health security, and economic participation. This position is contingent upon funding from the Department of State (DOS). Project Description: A disease can spread from any remote village to any major city on all continents in as little as 36 hours. Increased international travel and trade, population growth and movement, greater urbanization, and insufficient attention to existing weak health systems are key drivers for the emergence of infectious diseases. The U.S. government’s (USG) Global Health Security (GHS) program provides life-saving assistance to prevent, detect, and respond to infectious disease threats which pose risks for public health outbreaks that could cost lives. As part of the USG’s GHS program, the STRengthening Infectious disease DEtection Systems (STRIDES) Activity advances cross-sectoral efforts to successfully identify, manage, and respond to infectious disease threats; detect and prevent further outbreaks; and instill confidence and trust in a country’s disease detection and surveillance structures and services. STRIDES aims to increase a country’s Joint External Evaluation (JEE) scores by supporting national governments to strengthen core capacities — including laboratory and surveillance systems strengthening and emergency response operations — thereby improving compliance with International Health Regulations (IHR) and overall global health security. Table 1 summarizes how STRIDES aims to improve JEE technical areas to strengthen disease prevention, detection and response. Position Summary The Admin and Procurement Officer play a vital role in supporting the smooth and compliant implementation of the EpiC project by providing a wide range of administrative and procurement services. The position is responsible for ensuring timely and efficient procurement of goods and services, managing office operations, maintaining proper documentation, and supporting logistics and asset management. This role requires a proactive individual with strong organizational and communication skills, a clear understanding of procurement principles, and the ability to work effectively in a fast-paced environment. The Admin and Procurement Officer will work closely with project staff, finance, technical teams, and external vendors to ensure that all administrative and procurement activities are in line with FHI 360’s policies and donor (USG) regulations. The officer will be responsible for preparing and reviewing procurement documents, coordinating with vendors and service providers, tracking procurements, and maintaining up-to-date records. In addition, the position will oversee office supplies, manage inventory, coordinate travel and event logistics, and ensure that the operational and administrative needs of the office are met efficiently. This position also plays an essential role in maintaining transparency, accountability, and compliance across all operational areas, including support for audits and documentation reviews. The Admin and Procurement Officer will report to the Operations and Admin Manager and contribute to strengthening the administrative and operational capacity of the project to deliver high-quality program results. Key Responsibilities Procurement Support procurement processes including preparing RFQs, collecting vendor quotations, conducting bid analysis, and maintaining procurement documentation. Ensure that procurement actions are compliant with FHI 360 and USAID procurement policies and donor regulations. Maintain and update the procurement tracker and regularly share status with the supervisor. Assist in vendor selection, supplier evaluations, and managing vendor relationships. Maintain a list of preferred suppliers and monitor supplier performance. Administration Manage office supplies inventory and initiate purchase requests for replenishment. Provide logistical support for meetings, workshops, trainings, and travel arrangements. Ensure maintenance and smooth functioning of office facilities and equipment. Assist in maintaining updated administrative records and filing systems. Maintain an updated inventory of office equipment, furniture, and other assets. Support fixed asset tagging, physical verification, and report preparation as per organizational policy. Facilitate timely maintenance and repair of assets and office infrastructure. Ensure procurement and administrative records are complete, properly filed, and readily available for audit or review. Support internal and external audits by providing documentation and necessary clarifications. Other Duties Coordinate with finance and program teams on procurement and logistic matters. Support travel arrangements including bookings, travel advances, and reimbursements. Perform any other duties assigned by the Operations and Admin Manager or project leadership. Minimum Requirements Minimum graduation degree in business administration or international equivalent. 5-6 years of procurement and administrative support experience. Proven proactive skills in identifying negotiation, cost savings, cost avoidance and efficiency opportunities. Articulate, professional and able to communicate in a clear, positive manner with clients and staff. Proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint and Bangla writing. Good documentation skills and effective skills in summarizing conclusions on financial issues. Ability to manage tight deadlines and deliver high volumes of work with minimal supervision. Ability to work collaboratively, productively, and sensitively within a multidiscipline, multicultural and multigender environment. Fluency in English and Bengali is required. Position open to Bangladeshi nationals or individuals who have the legal authority to work in Bangladesh. The above statements are intended to describe the general nature and level of work and are subject to modification. They are not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with the job. FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran with respect to policies, programs, or activities. This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time. FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law. Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks. FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws. FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org. FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself. Please click here to continue searching FHI 360's Career Portal. FHI 360 is a global organization that mobilizes research, resources and relationships so people everywhere have access to the opportunities they need to lead full and healthy lives. To learn more, visit fhi360.org. FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law. FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org. FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

Responsibilities

The Admin and Procurement Officer is responsible for supporting the implementation of the EpiC project through procurement and administrative services. This includes managing procurement processes, maintaining documentation, and ensuring compliance with organizational policies and donor regulations.