The Admin and Programs Coordinator plays a key role in the day-to-day operations and ministry of Maple Grove Christian Retreat Centre. This full-time position combines administrative support, guest services, and seasonal program coordination. The ideal candidate is detail-oriented, people-focused, and passionate about using their gifts to support a Christ-centered camping and retreat environment. This individual will be the first point of contact for many campers, guests, and groups and will help facilitate meaningful experiences that reflect the love and peace of Christ.

QUALIFICATIONS

• A committed follower of Jesus Christ with a heart for ministry and service.
• Strong organizational and time management skills.
• Excellent written and verbal communication.Experience in administration and/or program coordination (camp or ministry experience is an asset).
• Comfortable with Microsoft Office, Google Workspace, and camp management software.
• Able to work independently and as part of a team.
• Flexibility to work occasional weekends, evenings, and during peak seasons.

PREFERRED SKILLS & EXPERIENCE:

• Experience in Christian camping, church administration, or nonprofit program coordination.
• Familiarity with child protection/safe ministry policies and procedures.
• Knowledge of social media and communication tools for ministry promotion.
• Graphic design or website management experience is a bonus.

• Manage emails, phone calls, calendars, and general correspondence for the office, and for the Executive Director when required.
• Handle bookings and inquiries for cabin, tent, and RV rentals.
• Maintain accurate records of camper registrations, payments, medical info, and staff/volunteer files.
• Assist with billing, payments, and financial recordkeeping in coordination with the Executive Director or Bookkeeper.
• Receive all payments and enter onto formatted Spreadsheets as per Colour (Purple - Etransfers, Pink - Credit/Debit Cards, Blue - Cash & Cheque Bank Deposits, Green - Square, Orange - Tithely)
• Charge Lot leaseholder credit cards monthly.
• Coordinate facility schedules and assist with logistical planning for rentals and hosted camps.
• Support hiring, onboarding, and scheduling of seasonal staff and volunteers.
• Order and organize office and program supplies.
• Maintain a welcoming and organized office environment.