Admin Assistant - Associate- ENT, Presby at UPMC

Pittsburgh, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Jan, 26

Salary

0.0

Posted On

11 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Office Supplies Management, Presentation Preparation, Clerical Functions, Correspondence Management, Calendar Management, Visitor Management, Research Skills, Basic Reasoning Skills, MS Suite Proficiency

Industry

Hospitals and Health Care

Description

University of Pittsburgh Physicians is hiring a full-time Administrative Assistant to assist the Ear, Nose and Throat department at UPMC Presbyterian Hospital. This position is a Monday-Friday, daylight position! No nights, weekends or holidays! Purpose: Under direct supervision, provides general administrative support to a department or group of professionals. Responsibilities: Under direct supervision, provides general administrative support to a department or group of professionals. Orders office supplies and maintains office equipment. Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions). Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head). Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information. Answers, screens, and routes incoming calls and messages. Responds to routine questions. Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes). Greets, screens, and directs visitors to appropriate staff member. High School diploma or equivalent.Up to one year administrative experience preferred.Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software Ability to use applicable MS Suite productsKnowledge of business processes and proceduresAbility to use basic reasoning skills Licensure, Certifications, and Clearances: Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran

Responsibilities

The Administrative Assistant provides general administrative support to the Ear, Nose and Throat department. Responsibilities include managing correspondence, maintaining office files, and assisting with scheduling and meeting preparations.