Admin Assistant - Associate (Orthopaedics, Mercy) at UPMC

Pittsburgh, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Mar, 26

Salary

0.0

Posted On

13 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Office Supplies Management, Presentation Preparation, Correspondence Management, Clerical Functions, Report Drafting, Call Screening, Calendar Management, Visitor Management, Word Processing, Spreadsheet Software, Database Software, MS Suite Proficiency, Business Processes Knowledge, Basic Reasoning Skills

Industry

Hospitals and Health Care

Description

University of Pittsburgh Physicians Department of Orthopaedics is hiring a full-time Administrative Assistant Associate to join their Comprehensive Foot & Ankle team at Mercy. This is a Monday through Friday daylight position with the hours of 8am to 4:30pm. Purpose: Under direct supervision, provides general administrative support to a department or group of professionals. Responsibilities: Under direct supervision, provides general administrative support to a department or group of professionals. Orders office supplies and maintains office equipment. Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions). Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head). Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information. Answers, screens, and routes incoming calls and messages. Responds to routine questions. Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes). Greets, screens, and directs visitors to appropriate staff member. High School diploma or equivalent. Up to one year administrative experience preferred. Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software Ability to use applicable MS Suite products Knowledge of business processes and procedures Ability to use basic reasoning skills Licensure, Certifications, and Clearances: Act 31 Child Abuse Reporting with renewal Act 33 with renewal Act 34 with renewal Act 73 FBI Clearance with renewal UPMC is an Equal Opportunity Employer/Disability/Veteran

Responsibilities

The Administrative Assistant Associate provides general administrative support to the Orthopaedics department, including managing correspondence, maintaining office files, and assisting in report preparation. The role also involves scheduling meetings, managing the supervisor's calendar, and greeting visitors.