Admin Assistant - Associate at UPMC

Seven Fields, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

03 May, 26

Salary

0.0

Posted On

02 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Office Supplies Management, Presentation Preparation, Correspondence Management, Clerical Functions, File Management, Report Drafting, Information Analysis, Call Screening, Calendar Management, Visitor Management, MS Suite Proficiency, Basic Reasoning Skills, Communication Skills, Time Management, Organizational Skills

Industry

Hospitals and Health Care

Description

UPMC at Home is hiring an Admin Assistant- Associate to support the UPMC at Home team in their Seven Fields office. This position is an in-person, Monday-Friday position with working hours of 8:00AM-4:30PM. Please note, this position does require occasional coverage on-site at the West Mifflin office as well. Responsibilities: Under direct supervision, provides general administrative support to a department or group of professionals. Orders office supplies and maintains office equipment. Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions). Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head). Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information. Answers, screens, and routes incoming calls and messages. Responds to routine questions. Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes). Greets, screens, and directs visitors to appropriate staff member. High School diploma or equivalent. Up to one-year administrative experience preferred. Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software Ability to use applicable MS Suite products Knowledge of business processes and procedures Ability to use basic reasoning skills Licensure, Certifications, and Clearances: Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran

Responsibilities

The Admin Assistant provides general administrative support to the UPMC at Home team, including managing correspondence, maintaining office files, and assisting with presentations. Additional responsibilities include answering calls, managing the supervisor's calendar, and greeting visitors.