Admin Assistant - Associate at UPMC

Pittsburgh, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

15 May, 26

Salary

0.0

Posted On

14 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Supplies Ordering, Office Equipment Maintenance, Presentation Preparation, Basic Formatting, Routine Correspondence, Clerical Functions, Filing, Typing, Record Keeping, Report Drafting, Information Compilation, Call Screening, Calendar Management, Meeting Scheduling, Visitor Greeting, MS Suite Products

Industry

Hospitals and Health Care

Description

University of Pittsburgh Physicians is hiring a Full-Time Administrative Assistant, Associate to help support the Center for Diabetes and Endocrinology - Mercy. Hours: Monday-Friday, 8:00 am to 4:30 pm Location: Center for Diabetes and Endocrinology - Mercy. Orientation and onboarding will occur in our Oakland office location. Purpose: Under direct supervision, provides general administrative support to a department or group of professionals. Responsibilities: Under direct supervision, provides general administrative support to a department or group of professionals. Orders office supplies and maintains office equipment. Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions). Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head). Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information. Answers, screens, and routes incoming calls and messages. Responds to routine questions. Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes). Greets, screens, and directs visitors to appropriate staff member. High School diploma or equivalent. Up to one-year administrative experience preferred. Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software Ability to use applicable MS Suite products Knowledge of business processes and procedures Ability to use basic reasoning skills Licensure, Certifications, and Clearances: Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran

Responsibilities

This role provides general administrative support to a department or group of professionals, including ordering supplies, preparing basic presentations, and handling routine correspondence. Key duties involve performing clerical functions, maintaining files, assisting with basic reports, and managing the supervisor's calendar and incoming communications.