Admin Assistant - Associate - Vascular Clinic (UPMC Shadyside) at UPMC

Pittsburgh, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Jan, 26

Salary

0.0

Posted On

03 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Patient Registration, Appointment Scheduling, Phone Communication, Co-payment Collection, Office Supplies Management, Presentation Preparation, Clerical Functions, Correspondence Management, Calendar Management, Visitor Management, Basic Reasoning Skills, MS Suite Proficiency, Business Processes Knowledge

Industry

Hospitals and Health Care

Description

UPMC Shadyside is looking to hire a Full-Time Administrative Assistant to join the Vascular Clinic. This position will support the clinic at the front desk. Responsibilities include: Registering patients for clinic visits Scheduling follow-up appointments and tests Answering phones Collecting co-payments Other administrative tasks as assigned Schedule: Weekday and daylight shifts Purpose: Under direct supervision, provides general administrative support to a department or group of professionals. Responsibilities: Under direct supervision, provides general administrative support to a department or group of professionals. Orders office supplies and maintains office equipment. Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions). Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head). Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information. Answers, screens, and routes incoming calls and messages. Responds to routine questions. Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes). Greets, screens, and directs visitors to appropriate staff member. High School diploma or equivalent. Up to one year of administrative experience preferred. Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software. Ability to use applicable MS Suite products Knowledge of business processes and procedures Ability to use basic reasoning skills UPMC is an Equal Opportunity Employer/Disability/Veteran

Responsibilities

The Administrative Assistant will provide general administrative support to the Vascular Clinic, including registering patients, scheduling appointments, and answering phones. Additional responsibilities include managing correspondence and maintaining office files.