Admin Assistant at Blue Matter

Gurgaon, haryana, India -

Full Time

Start Date

Immediate

Expiry Date

04 Mar, 26

Salary

0.0

Posted On

04 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Communication Skills, Microsoft Office Suite, Multitasking, Prioritization, Discretion, Office Management, Travel Coordination, Event Planning, Inventory Management, Clerical Duties, Team Coordination, Report Preparation, Vendor Management, Onboarding, Logistics Coordination

Industry

Business Consulting and Services

Description

Role Overview We are looking for an experienced and resourceful Administrative Assistant with 4–5 years of professional experience to provide high-level administrative support to our team. The role requires strong organizational skills, professionalism, and the ability to manage tasks with minimal supervision. Key Responsibilities Manage and coordinate calendars, meetings, and appointments for leadership or teams Prepare internal and external communications, memos, reports, and presentations Coordinate travel and logistics (domestic and international) including itineraries, bookings, and expense reimbursements Serve as a point of contact for internal teams and external vendors/clients Maintain office groceries – Timely orders, keep a count of stock, budget. Oversee procurement and inventory of office supplies and ensure smooth office operations Assist in onboarding and coordination for new hires or department transitions Support office events, meetings, and department initiatives Ensure office upkeep Maintain laptop inventory. Help coordinate and resolve issues with the laptop vendor in case of any employee laptop breakdowns. Provide assistance with administrative and clerical duties which include scanning, mailing, sending couriers Support with organizing office events, lunches, and meetings Required Qualifications Bachelor’s degree or equivalent experience 4–5 years of experience in an administrative or executive assistant role Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with collaboration tools (Slack, Zoom, etc.) Excellent written and verbal communication skills Strong organizational, multitasking, and prioritization abilities Ability to handle sensitive information with integrity and discretion Preferred Skills Experience supporting leadership or cross-functional teams Knowledge of office management practices

Responsibilities

The Administrative Assistant will manage calendars, coordinate meetings, and prepare communications for the team. They will also oversee travel logistics and maintain office supplies to ensure smooth operations.