Administrative Assistant | Commercial Property
We are currently working with a highly regarded firm looking for an Administrative Assistant to join their team. This role is vital in ensuring the smooth running of client and internal operations, providing essential support to fee earners, partners, and clients. You’ll be part of a collaborative environment where attention to detail and proactive client service are highly valued.

Why Join?

• Be part of a supportive and professional team.
• Gain hands-on experience in legal administration.
• Work closely with fee earners and partners across a range of tasks.
• Develop strong organisational and client care skills.
• Play an integral role in the efficient running of client services.

What You’ll Be Doing

You will be responsible for a variety of administrative and client support tasks, including:

• Opening new and existing client files.
• Archiving and retrieving files (both electronically and with external storage), managing client balances.
• Filing documents in relevant client files and subfolders (paper and electronic).
• Photocopying, printing, and scanning.
• Preparing BACS/TT/Faster payments.
• Supporting PAs with digital dictation (BigHand) when required.
• Conducting bank verification calls.
• Meeting and assisting clients when collecting or delivering documents.
• Managing fee earner diaries, including scheduling Teams calls and client meetings.
• Taking and typing up attendance notes and meeting minutes.
• Handling post (incoming and outgoing).
• Liaising with Accounts to allocate money e-chits.
• Monitoring fee-earner inboxes when they are out of the office, collating emails and attachments.
• Occasionally using AI tools such as ChatGPT with awareness of their limitations.

What We’re Looking For

• Excellent attention to detail and strong organisational skills.
• Ability to prioritise workload and deliver accurate work to tight deadlines.
• Proficiency in Microsoft Office suite.
• Team player with flexibility and adaptability.
• Strong interpersonal skills with a professional telephone manner and client-facing ability.
• Excellent grammar and spelling.
• Proactive and enthusiastic approach, with the ability to remind fee earners of tasks when needed.
• Commitment to client care and service excellence.
• Strong verbal and written communication skills.

What’s on Offer

• Competitive salary and benefits package.
• Opportunity to develop your skills in a professional legal environment.
• Exposure to a wide variety of administrative and client-facing work.
• Supportive, collaborative working culture.
• Opportunities to build a long-term career in legal services.

Location: St Albans
Team: Administration / Legal Support
Seniority: Entry-Level / Early Career
If you are interested in this job, please send your CV to harriett@ljwsolutions.com

• Opening new and existing client files.
• Archiving and retrieving files (both electronically and with external storage), managing client balances.
• Filing documents in relevant client files and subfolders (paper and electronic).
• Photocopying, printing, and scanning.
• Preparing BACS/TT/Faster payments.
• Supporting PAs with digital dictation (BigHand) when required.
• Conducting bank verification calls.
• Meeting and assisting clients when collecting or delivering documents.
• Managing fee earner diaries, including scheduling Teams calls and client meetings.
• Taking and typing up attendance notes and meeting minutes.
• Handling post (incoming and outgoing).
• Liaising with Accounts to allocate money e-chits.
• Monitoring fee-earner inboxes when they are out of the office, collating emails and attachments.
• Occasionally using AI tools such as ChatGPT with awareness of their limitations