Admin Assistant - Fresno, CA at UFW Foundation

Fresno, California, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Jun, 26

Salary

24.0

Posted On

09 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Record Management, Administrative Policy Execution, Correspondence Handling, Telephone Answering, Clerical Support, Meeting Coordination, File System Organization, Appointment Coordination, Office Organization, Supply Maintenance, Fee Collection, Financial Information Processing, Daily Deposits, Professionalism, Collaboration, Problem-Solving

Industry

Non-profit Organizations

Description

UFW FOUNDATION JOB POST TITLE: Admin Assistant FLSA STATUS: Hourly (Non-Exempt) LOCATION: Fresno, CA HIRING RANGE: $18.00 to $24.00, depending on experience. About UFW Foundation: For nearly 20 years, the UFW Foundation has mobilized farm workers and their organizations across the country to advocate for more equitable policies, such as immigration reform, pesticide protections, heat standards, hazard pay and other worker protections. We engage constituents in systemic change to break the cycle of poverty while also providing critical services. In fact, the UFW Foundation is one of the largest federally accredited immigration legal service providers in the state of California. The organization has staff in Arizona, California, Georgia, Illinois, Michigan, New York, and Washington state.  SUMMARY: An Administrative Assistant (Admin) manages and maintains official records and executes administrative policies determined by or in conjunction with other officials. The responsibilities of the Administrative Assistant position include, but are not limited to, opening, routing and responding to correspondence, answering the telephone and routing/taking messages, as well as providing high-level general clerical support to the Legal program staff. Secondary duties will include various special projects related to the events and activities in which the organization or lead manager is involved. ESSENTIAL FUNCTIONS: (This is not an exhaustive list) * Greets all visitors/clients and assists them with questions and appointment needs. * Utilizes computer hardware and software to produce documents. * Turn in reports and plans in a timely manner. * Reads and routes incoming mail. * Organizes and maintains file system, and files correspondence and other records. * Answers and screens telephone calls, and arranges conference calls. * Coordinates legal appointments. * Greets clients/visitors and conducts to appropriate area or staff person. * Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. * Makes copies of correspondence or other printed materials. * Prepares outgoing mail and correspondence, including e-mail and faxes. * Ensures office environment is sanitary and organized. * Orders and maintains supplies and arranges for equipment maintenance. * Collect service fees from clients. * Collect monthly financial information from staff for processing (credit card vouchers, mileage reports, expense reports, etc.). * Makes daily deposits. * Other tasks as needed. SUPERVISORY RESPONSIBILITIES: * May involve coordinating and supervising office volunteers, interns, or other staff. MINIMUM REQUIREMENTS: The ideal candidate for this position must have a high level of professionalism and organization. The candidate must demonstrate competency in the following areas: * Experience working in immigrant communities, communities of color, and low-income and working-class communities; * Collaboration. Ability to work with teammates in a professional and solutions-oriented manner. * Dedication to Mission. A genuine interest in immigrant and farm worker rights. * Excellent oral and written communication skills in English and Spanish. * Excellent problem-solving skills. * Flexibility, Speed, and Precision. Ability to adjust quickly to constantly changing priorities with speed, precision, and accuracy. * Si Se Puede® (It Can Be Done) Attitude. The embodiment of a personal spirit that promotes confidence, courage and risk-taking. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, government officials and their staff members, and the general public. This position requires bilingual and/or bi-literate ability (English/Spanish). * Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages. Ability to apply concepts of basic algebra and geometry. * Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. PREFERRED REQUIREMENTS AND/OR QUALIFICATIONS: * None. EDUCATION and/or EXPERIENCE: * High School Diploma and two years or more of related experience and/or training; or equivalent combination of education and experience. CERTIFICATES, LICENSES, REGISTRATIONS: * Requires the ability to type at a rate of not less than 50 Net Words Per Minute (NWPM). * Valid California Class C driver’s license, access to an automobile, insurance, and willingness to travel to off-site locations. COMPENSATION: The annual hourly pay range for this position is $18.00 to $24.00, and benefits include: * Accruals of 2, 3, and 4 vacation weeks per year depending on tenure * 16 paid holidays (includes a personal day) * 1 mental health day per calendar year * Paid sick days * Health, dental, and vision benefits * Life insurance * Flexible Spending Accounts * Employee Assistance Program for support with personal and work-related challenges * 403(b) retirement plan with 2% employer match (providing employee meets criteria) * 401(k) retirement plan with no employer match (providing employee meets criteria) * * Employer-sponsored pension plan* * Supplemental insurance (within 30 days of hire date)* * Professional development opportunities and access to thousands of courses * 20% discount for immigration services through the UFW Foundation * Many discounts, such as entertainment discounts for movie theaters, theme parks, etc. via ADP Lifemart, TicketsatWork, and UnionPlus *Note: Some of the benefits listed above are not available to temporary employees. Eligibility and access to benefits may vary based on employment status and other factors. ADDITIONAL AND/OR SPECIAL REQUIREMENTS AND/OR QUALIFICATIONS COVID-19 Vaccination Requirement – The UFW Foundation is committed to ensuring the health and safety of our community, employees, and program participants. While vaccinations and boosters are not currently mandatory, we strongly recommend their use as a crucial measure in reducing the transmission of COVID-19. It is imperative to emphasize that if a pandemic situation arises that necessitates vaccines and/or boosters, we will reinstate this requirement to protect everyone effectively. Vaccinations have proven to be effective in preventing the spread of the virus and reducing severe illness. By choosing to get vaccinated, individuals contribute to the collective effort in mitigating the impact of the pandemic and creating a safer environment for all. We will continually monitor the evolving situation and follow the guidance of health authorities. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. WORK ENVIRONMENT: This is a fully in-person position. The incumbent will be required to report daily to one of our regional offices. In addition, the incumbent may be required to attend meetings, trainings, or workshops either in their home state or elsewhere throughout the year. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. EQUAL OPPORTUNITY EMPLOYER: The UFW Foundation is an Equal Opportunity Employer. We believe a strong commitment to equal employment opportunity is more than a legal and moral obligation – it is also a sound business practice to realize the potential of every individual. We celebrate diversity and are committed to creating an inclusive work environment for all! In order to provide equal employment and advancement opportunity to all individuals, employment decisions at the UFW Foundation will be based on merit, qualifications, and abilities. Except where required or permitted by law, employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex/gender, gender identity, gender expression, sexual orientation, marital status, medical condition, military or veteran status, national origin, ancestry, disability, genetic information, age, or any characteristic protected by law. We encourage all qualified applicants to apply for a position fighting for farm worker and immigrant communities! The UFW Foundation believes in second chances. As an organization, we will rely on individualized assessments in the hiring of those with past criminal convictions. The UFW Foundation will make reasonable accommodations for qualified individuals with qualified disabilities under the Americans with Disabilities Act unless doing so would result in an undue hardship. Persons of color, gay, lesbian, bisexual and transgender people, persons with disabilities, persons who have lived in poverty, formerly incarcerated, persons 40 years old or older, and people fluent in more than one language are strongly encouraged to apply for open positions with the UFW Foundation. This policy governs all aspects of employment, including selection, job assignment, compensation, counseling, discipline, termination, access to benefits and training. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.

Responsibilities

The Administrative Assistant manages and maintains official records, executes administrative policies, and provides high-level general clerical support to the Legal program staff, including handling correspondence and answering telephones. Secondary duties involve special projects related to organizational events and activities.