Admin Assistant - Intermediate (Pediatric Orthopaedics) at UPMC

Pittsburgh, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Mar, 26

Salary

0.0

Posted On

03 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Scheduling, Calendar Management, Data Analysis, Clerical Functions, Communication, Office Management, Budgetary Records, Travel Arrangements, Presentation Support, Correspondence, Customer Service, Problem Solving, Time Management, MS Suite Proficiency, Accounting Principles, Research Skills

Industry

Hospitals and Health Care

Description

University of Pittsburgh Physicians Department of Pediatric Orthopaedics is hiring a full-time Administrative Assistant Intermediate to join their team at Children's Hospital! This is a Monday through Friday daylight position with the hours of 8am to 4:30pm. No evenings, weekends, or holidays. The Administrative Assistant will be responsible for scheduling surgeries, act as the main point of contact for providers, calendar management, answering phones, and other duties as assigned. Purpose: Under general supervision, provides varied administrative support to a department, a group of professionals or multiple departments. Responsibilities: Under general direction, provides varied administrative support to a department or group of professionals. May make travel arrangements. Maintains various accounting and budgetary records (i.e., completes expense reports). Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest). May also perform all responsibilities of an Administrative Assistant - Associate:Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.Orders office supplies and maintains office equipment.Answers, screens, and routes incoming calls and messages. Responds to routine questionsGreets, screens, and directs visitors to appropriate staff member. Reviews administrative procedures and interprets them for employees. Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly). Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing). Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence). High school diploma or equivalent Three years experience in an administrative support role Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software Ability to use applicable MS Suite products Working knowledge of business processes and procedures Knowledge of basic accounting and financial principles and functionsAbility to analyze data and use basic reasoning skills Licensure, Certifications, and Clearances: Act 31 Child Abuse Reporting with renewal Act 33 with renewal Act 34 with renewal Act 73 FBI Clearance with renewal UPMC is an Equal Opportunity Employer/Disability/Veteran

Responsibilities

The Administrative Assistant will be responsible for scheduling surgeries and acting as the main point of contact for providers. Additional duties include calendar management, answering phones, and performing various administrative tasks as assigned.