Admin Assistant - Intermediate at UPMC

Pittsburgh, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jan, 26

Salary

0.0

Posted On

08 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Scheduling, Patient Registration, Data Analysis, Microsoft Office, EPIC, Communication, Clerical Functions, Office Management, Budgetary Records, Travel Arrangements, Meeting Coordination, Correspondence, Research, Customer Service, Donations Management

Industry

Hospitals and Health Care

Description

UPMC Second Avenue Commons Health Clinic is hiring a full-time Administrative Assistant - Intermediate to join their team in Pittsburgh, PA! In this position you will work Monday-Friday during daylight hours assisting with varied administrative tasks including scheduling appointments, checking patients in and out, registering patients, managing the waiting room flow, helping to manage donations, sending faxes, scanning documentation, and answering phone calls. This position supports individuals experiencing homelessness. Candidates should have a desire to support this population. Additionally, experience with EPIC and/or Microsoft Office would be helpful. Responsibilities: Under general direction, provides varied administrative support to a department or group of professionals. May make travel arrangements. Maintains various accounting and budgetary records (i.e., completes expense reports). Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest). May also perform all responsibilities of an Administrative Assistant - Associate:Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Orders office supplies and maintains office equipment. Answers, screens, and routes incoming calls and messages. Responds to routine questions Greets, screens, and directs visitors to appropriate staff member. Reviews administrative procedures and interprets them for employees. Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly). Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing). Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence). High school diploma or equivalent Three years experience in an administrative support role Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software Ability to use applicable MS Suite products Working knowledge of business processes and procedures Knowledge of basic accounting and financial principles and functions Ability to analyze data and use basic reasoning skills Licensure, Certifications, and Clearances: Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran

Responsibilities

The Administrative Assistant - Intermediate provides varied administrative support to a department, including scheduling appointments and managing patient flow. This role also involves maintaining office files, answering calls, and assisting with presentations.