Admin Assistant (Kuala Lumpur) at UEM Edgenta

Kuala Lumpur, Kuala Lumpur, Malaysia -

Full Time

Start Date

Immediate

Expiry Date

01 Mar, 26

Salary

0.0

Posted On

01 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Document Preparation, Email Correspondence, Scheduling, Office Coordination, HR Support, Inventory Management, Organisational Skills, Communication Skills, Multitasking, Microsoft Office, Confidentiality, Training Arrangements, Meeting Coordination, Operational Reporting, Vendor Coordination

Industry

Civil Engineering

Description

Responsibilities Provide day-to-day administrative support, including document preparation, email correspondence, filing, scheduling, and office coordination. Manage office supplies, pantry items, furniture needs, and general upkeep, ensuring smooth operational support. Maintain and update organisational records such as staff lists, contact directories, org charts, and emergency contacts. Coordinate and schedule internal/external meetings, arrange venues, prepare agendas, compile materials, and record minutes. Support HR functions by maintaining leave and attendance records, processing overtime/claims, and assisting with onboarding and access setup. Assist with training arrangements for internal and client programmes, including room setup, materials, refreshments, and IT coordination. Handle confidential HR documents and communication with professionalism and discretion. Oversee store and inventory management—stock control, tagging, shelving, ordering, receiving goods, documentation, and vendor coordination. Manage key administration, including maintaining the Master Key List, tagging, logbooks, SOP compliance, and periodic audits. Prepare monthly operational and service reports, coordinate with site teams and departments, and ensure timely submission to management. Requirements Postgraduate Certificate/Diploma in Office Administration or a related field. 1–3 years of working experience, with relevant exposure to administration, HR support, or inventory management. Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) with strong document preparation and coordination skills. Basic understanding of HR processes, administrative workflows, and inventory control procedures. Strong organisational, communication, and multitasking skills with the ability to handle confidential information professionally. Remark: The contract is until October 2026. Renewable contract subject to management approval.

Responsibilities

The Admin Assistant will provide day-to-day administrative support, manage office supplies, and maintain organisational records. They will also coordinate meetings, support HR functions, and oversee inventory management.