Admin Assistant at L&S Mechanical

Summerville, South Carolina, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Oct, 26

Salary

0.0

Posted On

18 Jul, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Entry, Customer Support, Front Desk Management, MS Word, MS Excel, MS Outlook, Permit Application Processing, Document Management, Inventory Management, Public Records Research, Scheduling, Communication Skills, Organizational Skills, Multi-tasking, Analytical Skills, Interpersonal Skills

Industry

Construction

Description

Description Job Description: Quality Electric of the Coastal Carolinas is seeking a dedicated and detail-orientated individual to join our team. As an Administrative Assistant, you will play a crucial role in supporting our area manager. This role involves a variety of administrative tasks, including data entry, customer support, and managing front desk responsibilities. The Administrative Assistant will play a key role in maintaining an organized and efficient work environment. Responsibilities: Answers telephones, directs appropriately, and greets visitors Obtaining project information; permitting requirements for the county Proficient in MS Word, MS Excel and Outlook Prepare, submit, and track permit applications with local, state, and county agencies for residential projects, ensuring all documentation is accurate and complete. Maintain organized records of all permit applications, communications, and approvals, ensuring easy access for team members. Assist with document management tasks, such as scanning, filing, copying, and maintaining electronic records Manage office supplies inventory and place orders when necessary to ensure smooth office operations. Research online public records and verifying information. Scheduling service request Familiarity with Builder websites Communicate schedule updates and adjustments to project teams, clients, and stakeholders as needed. Coordinate with supervisors, and subcontractors to ensure that schedules align with project timelines and resource availability. Monitor progress against schedules, identifying potential delays and adjusting plans as necessary. Prepare and distribute daily, weekly, and monthly schedules and status reports to all relevant parties. Telephones customers to remind them of appointments. Follows up with customer after completion of installation to discuss satisfaction. General Requirements: Excellent attention to detail Ability to multi-task Strong communication skills, written, and verbal skills Strong organizational skills Ability to work in a fast-paced environment Comply with all company policies and procedures Strong interpersonal skills Excellent analytical skills Benefits: Medical, dental and vision insurance FSA with debit card Employer-paid Short-Term Disability (STD) $20K in life insurance and $20K AD&D insurance 401(k) employer match Paid Vacation PTO Paid Holidays Annualized reviews for merit increases

Responsibilities

The Administrative Assistant supports the area manager by handling front desk duties, data entry, and customer support. Key tasks include managing permit applications with government agencies and coordinating project schedules with stakeholders.