We are seeking a talented Administrative Assistant to work in our Ottawa head office on a hybrid basis. Reporting to the VP of Operations, the Administration Assistant will be responsible for assisting the Operations and Marketing teams with assigned tasks.

Skills & Experience

• Minimum of 2 years experience in customer service
• Ability to demonstrate the highest standards of integrity and ethical conduct
• Underwriting or fulfillment experience an asset
• Excellent analytical, communication and organizational skills
• Problem solver with an ability to multi-task
• Team player with a positive approach to collaborate with colleagues, open to taking additional tasks to support the vision to achieve overall corporate goals and objectives.
• Experience in Mortgage lending required.

Job Duties and Responsibilities

• Responsible for gathering, reconciling and inputting all expenses for President, Sales and VP Operations
• Works with third party Marketing consultants to coordinate content creation
• Sending emails on behalf of senior leadership and/or sales team to broker partners
• Managing calendar for senior leadership, and booking travel accommodations
• Organizing and mailing of all marketing merchandise to related third parties
• Back up to pulling credit bureaus and saving to client files for renewals and pre-funding
• Sending out monthly communications to existing clients
• Demonstrate a strong commitment to broker/client service including consideration of all options to ensure files are funded on time
• Other duties as assigned

We offer an excellent work environment with like-minded professionals, competitive compensation which includes a benefits plan and excellent career development potential. We are looking forward to reviewing your application. If you are interested and qualified, please apply using Indeed or LinkedIn platforms.
We are committed to promoting accessible recruitment as outlined in the Accessibility for Ontarians with Disabilities Act. We will attempt to accommodate persons with a disability in an appropriate and effective manner throughout all stages of the recruitment process. Accommodations will be provided upon request.
Job Type: Full-time
Pay: $45,000.00-$50,000.00 per year

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• On-site parking
• Paid time off

Work Location: In perso

• Responsible for gathering, reconciling and inputting all expenses for President, Sales and VP Operations
• Works with third party Marketing consultants to coordinate content creation
• Sending emails on behalf of senior leadership and/or sales team to broker partners
• Managing calendar for senior leadership, and booking travel accommodations
• Organizing and mailing of all marketing merchandise to related third parties
• Back up to pulling credit bureaus and saving to client files for renewals and pre-funding
• Sending out monthly communications to existing clients
• Demonstrate a strong commitment to broker/client service including consideration of all options to ensure files are funded on time
• Other duties as assigne