About the role

We are seeking a reliable and organised Admin Assistant to join the CLAREMONT POOL SERVICE | POOL ASSIST team on a casual basis. This is a perfect opportunity for someone looking for flexible work in business, accounting and administrative support fields. This casual position offers flexibility whilst providing meaningful work within our growing business. You will be based at either of our 2 locations - Claremont WA 6010 and Myaree WA 6154, plus there is the ability to WFH. You will play a vital role in supporting our operations across both locations and ensuring our office and accounting adminstration runs smoothly. This role could also be perfect for someone currently studying business at TAFE or university as it will expose them to a wide of variety of business and accounting functions and tasks. Experience is very welcome but not required. Full training provided.

What you'll be doing

• Daily accounting tasks such as bank reconciliations, processing invoices, receipts and statements. Our accounting software is Xero.
• Maintaining and organising our digital systems and other administrative documentation. We use the Microsoft 365 suite - Outlook, OneDrive, SharePoint, Teams
• Data entry and maintaining accurate records within the company systems - other than Xero and Microsoft 365, we use Lightspeed, Podium and Pooltrackr.
• Customer engagement and communications including telephone and website enquiries, text messages (via Podium) and emails.
• Liasing with colleagues in booking service jobs and arranging service schedules.
• Providing general administrative support to enable the business to operate efficiently

What we're looking for

• Strong desire and enthusiam to learn new skills
• Strong organisational and time management skills with the ability to prioritise multiple tasks
• Excellent communication skills, both written and verbal
• Proficiency in use of computers, apps and software.
• Attention to detail and accuracy in all work undertaken
• Professional manner and a positive attitude towards customer service
• Ability to work independently and as part of a team
• Flexibility and adaptability to changing priorities
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