POSITION SUMMARY

The Assistant position provides clerical and administrative support to the European legal department located in Frankfurt am Main.

EDUCATION/EXPERIENCE

• Bachelor’s degree or completed 3 years vocational business.
• Minimum 5 years of secretarial/administrative experience; prior experience in a global manufacturing company preferred.
• Must feel very comfortable working with an executive leadership team.
• Must have advanced-level software skills in Microsoft Office applications (Word, Excel, PowerPoint) including ability to type minimum 50 wpm.
• High attention to detail and accuracy, and exceptional proofreading and editing skills essential.
• Must have highly developed organizational skills including ability to prioritize, handle multiple tasks simultaneously, and meet deadlines. Any experience with database software (e.g., Microsoft Access) helpful but not required.
• Professional interpersonal, intercultural and written/verbal communication skills required.
• Willingness to take on new assignments and learn (with the support from internally colleagues) how to “stretch” existing expertise into new areas.
• Ability to work with minimal supervision; demonstrate initiative and make suggestions for departmental process/procedure improvements.
• Ability to manage confidential department information is expected.
• Very good English and German, verbally and written.

• Prepares general correspondence, spreadsheets, reports, and presentations with the use of Word, Excel, and PowerPoint.
• Creates, organizes, and maintains departmental files, electronics files, databases and calendars.
• Coordinates domestic and international travel arrangements with the assistance of the company’s designated travel agency, and complete expense reports following travel.
• Screens phone calls from internal/external vendors and respond to routine information requests.
• Serves as the point of contact for the organization of meetings in the office from external BorgWarner teams and other office-related tasks with the facility manager and third parties.
• Plans, schedules and coordinates meetings, conferences, and other events including preparing related materials/documentation and arranging catering when necessary.
• Processes and tracks incoming and outgoing departmental paperwork i.e. invoices, mail, general correspondence and coordination of meetings.
• Supports drafting and keeps corporate records for BorgWarner´s EMEA legal entities; coordinates and maintains corporate housekeeping processes and data administration including entering such data in BW´s databases/ files. Obtaining of notary certifications and apostilles and/or legalizations with notaries public, commercial registers and alike.
• Coordinates the invoicing process with departmental vendors and the respective finance departments of BorgWarner.
• Able to facilitate BorgWarner’s documentation process on Sharepoint and alike, including non-disclosure agreements and other contracts.
• Handles document translation requests with external parties.
• Assists with other duties and special projects as assigned and provide back-up assistance to peers when necessary.