Admin Assistant - Senior (Orthopaedic Specialists-UPMC)

at  UPMC

UPMC Community Medicine Incorporated is hiring a full-time Administrative Assistant Senior to support Orthopaedic Specialists-UPMC. This position will work Monday through Friday 7:30am to 4pm. Travel will be required (Free parking at all locations and mileage reimbursed): 1st and 3rd Monday Toronto Ohio all day, 2nd and 4th Monday Sewickley in the afternoon, 1st, 3rd and 5th Tuesday Monroeville, 2nd and 4th Tuesday West Mifflin, Wednesday Passavant McCandless, Thursday Passavant McCandless in the morning. 1st, 4th, and 5th Thursday Moon in the afternoon, 2nd and 4th Thursday Cranberry in the afternoon, Fridays Passavant McCandless, and once a month on a Friday Toronto Ohio.
This position will support Dr. Thomas Hughes. This person will sit at check out and check out his patients in clinic. Schedule appointments, scan test results work on surgery authorizations, surgery reservations and assist Dr. Hughes and his team with whatever they may need.

PURPOSE:

Under general direction, provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.

RESPONSIBILITIES:

• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
• Plans conferences for department and department head.
• Under general direction, provides varied administrative support to a department or group of professionals.
• May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor’s calendar (i.e., proactively schedules meetings on supervisor’s behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements.
• Develops reports for executive or department. Analyzes complex information requests and determines complex trends.
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
• High school diploma or equivalent.
• 5 years experience in an increasingly responsible administrative support role.
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
• Ability to use applicable MS Suite products.
• Advanced knowledge of business processes and procedures.
• Working knowledge of accounting and financial principles and functions.
• Ability to analyze data.Ability to use discretion and independent judgment.Licensure, Certifications, and Clearances:
• Act 34
  UPMC is an Equal Opportunity Employer/Disability/Veteran
  UPMC has a Center for Engagement and Inclusions that is charged with executing leading-edge and next- generation diversity strategies to advance the organization’s diversity management capability and its national presence as a diversity leader. This includes having Employee Resources Groups, such as PRIDE Health or UPMC ENABLED (Empowering Abilities and Leveraging Difference) Network, that support the implementation of our diversity strategy