Admin Assistant - Senior

at  UPMC

This role will support our Quality Department
Under general direction, provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.

• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
• Plans conferences for department and department head.
• Under general direction, provides varied administrative support to a department or group of professionals.
• May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor’s calendar (i.e., proactively schedules meetings on supervisor’s behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements.
• Develops reports for executive or department. Analyzes complex information requests and determines complex trends.
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
• High school diploma or equivalent.
• 5 years’ experience in an increasingly responsible administrative support role.
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
• Ability to use applicable MS Suite products.
• Advanced knowledge of business processes and procedures.
• Working knowledge of accounting and financial principles and functions.
• Ability to analyze data.
• Ability to use discretion and independent judgment.Licensure, Certifications, and Clearances:
• Act 34