Admin Assistant - Senior at UPMC

Pittsburgh, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Apr, 26

Salary

0.0

Posted On

26 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Correspondence Development, Conference Planning, Data Analysis, Expense Reporting, Meeting Coordination, Report Development, Business Processes, Accounting Principles, MS Suite Proficiency, Independent Judgment, Efficiency Recommendations, Presentation Skills, Communication Skills, Organizational Skills

Industry

Hospitals and Health Care

Description

University of Pittsburgh Physicians Department of Neurological Surgery is hiring a full-time Administrative Assistant, Senior to join their team. In this position, you will work from 8:00am-4:30pm providing administrative support for the leadership team. You will also provide back up support for our Neurological Surgery Chairman’s assistant. We are the largest Academic Neurological Surgery department in the country. We have a strong focus on work life balance as well as promoting from within the department. Responsibilities: Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas). Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events). Plans conferences for department and department head. Under general direction, provides varied administrative support to a department or group of professionals. May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements. Develops reports for executive or department. Analyzes complex information requests and determines complex trends. Reviews administrative procedures and operating practices and makes recommendations to increase efficiency. High school diploma or equivalent. 5 years experience in an increasingly responsible administrative support role. Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software. Ability to use applicable MS Suite products. Advanced knowledge of business processes and procedures. Working knowledge of accounting and financial principles and functions. Ability to analyze data. Ability to use discretion and independent judgment. Licensure, Certifications, and Clearances: Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran

Responsibilities

The Administrative Assistant will provide varied administrative support to the leadership team and assist the Neurological Surgery Chairman’s assistant. Responsibilities include drafting correspondence, planning conferences, maintaining calendars, and analyzing complex information requests.