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Admin Assistant - Studio 7 at Filinvest Group

Quezon City, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

19 Mar, 26

Salary

0.0

Posted On

19 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Customer Service, Record Keeping, Permit Processing, Communication, Event Coordination, Billing Assistance, Document Management

Industry

Hospitality

Description

Provides administrative support. He/she is in charge of administrative requirements of the project. Duties involves processing of permits, move-in/out of unit owner/tenant, safekeeping of records, preparing of requests for payment. Together with the Building Manager, he/she is also responsible in meeting the administrative concerns of the unit owners/homeowners. KEY ACCOUNTABILITY 1 - Handle Administrative Requirements Attend to all concerns received from the tenant/unit owners/homeowners and endorse to the concerned personnel (e.g. Building Manager, Building Engineers, Accounting). Including answer and monitor of on-line ticketing system. Process permits, IDs and passes of the tenants/unit owners/homeowners, move in/out transactions and certificate of acceptance. Accept all communications and documents for the Property Management Office and routing the same to concerned personnel. File, safekeep and update all records of the Property Management Office. Including the following: o Update on Meralco transfer of account name. o Inventory of parking, 201 and masterlist. Prepare Requests for Payment (RFP) to suppliers, contractors, utilities, government agencies and others. Act as coordinator of the day-to-day operation of Admin Office and community events. Implementation of account disconnection to unit owners. Assist the Billing and Collection Assistant in the SOA distribution, preparation and release of default notices/collection notices to unit owners, including delinquent accounts, reconciliation of accounts in absence of accounting and billers. Coordinates with CWSI for water bill concerns. Immediately inform/report any incidents related to tasks. KEY ACCOUNTABILITY 2 Other task If with RFID System: monitor and update RFID system and masterlist. If the Project is under Filinvest Board: update turn-over online of Filinvest QUALIFICATION: Bachelor of Science Major in Management and other Business related course 1 year in Customer Servicing

Responsibilities

The Admin Assistant is responsible for handling administrative requirements, including processing permits and managing communications for the Property Management Office. They also assist in the day-to-day operations and coordinate community events.