Admin Assistant at Wiltshire Council

Trowbridge, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

14 Sep, 26

Salary

25989.0

Posted On

16 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Administrative Support, Communication Skills, Interpersonal Skills, Customer Service, Microsoft Office, School Management Systems, Confidentiality, Time Management, Record Keeping

Industry

Financial Services

Description

Salary: Grade D £25,185 - £25,989 per annum pro rata as term time only Hours of work: 8.40am-3.15pm TA (27 hours 55 minutes per week) and 12.00pm-12.30pm MDSA (2 hours 30 minutes per week) working during term time only. Contract type: Permanent, term-time only This is not a Wiltshire Council vacancy therefore please contact St John’s Catholic Primary School for further information. A bit about us: St John's Catholic Primary School is a welcoming, vibrant and inclusive school community where every individual is valued and encouraged to flourish. Guided by Gospel values and Catholic Social Teaching, we are committed to providing an environment where children and adults alike are treated with dignity, kindness and respect. We are seeking an enthusiastic, organised and highly professional Administrative Assistant to join our dedicated office team. As the first point of contact for many visitors, parents and pupils, you will play a vital role in creating the warm and welcoming atmosphere that is at the heart of our school. The Role: The successful candidate will provide efficient administrative support to the Headteacher and wider school team, helping to ensure the smooth day-to-day running of the school office. Duties will include: * Welcoming visitors, parents and pupils with professionalism and warmth. * Managing telephone and email enquiries. * Maintaining accurate pupil and school records. * Supporting attendance and admissions administration. * Processing correspondence, orders and general office administration. * Assisting with school communications, events and wider administrative tasks. * Working closely with staff to support the effective operation of the school. We are looking for someone who: * Has excellent organisational and administrative skills. * Demonstrates outstanding communication and interpersonal skills. * Is approachable, caring and committed to excellent customer service. * Can work efficiently under pressure and prioritise competing demands. * Has strong IT skills and experience of Microsoft Office (experience of school management systems would be an advantage). * Understands the importance of confidentiality and professionalism. * Is committed to supporting the Catholic ethos and values of the school. We can offer: * A supportive and welcoming staff team. * Happy, enthusiastic children who love learning. * A caring school community rooted in Gospel values. * Opportunities for professional development. * A varied and rewarding role where no two days are the same. If you are an organised, positive and dedicated administrator who enjoys working with children and families, we would love to hear from you. Find out more and apply: Visits to the school are very much encouraged. To organise a tour please contact Allie Brown, our School Business Manager on 01225 752006 or by emailing mailto:admin@st-johns-trowbridge.wilts.sch.uk [admin@st-johns-trowbridge.wilts.sch.uk] Further details including a person specification can be obtained from the school by email or telephone. Details are also on the school website www.st-johns-trowbridge.wilts.sch.uk [https://www.st-johns-trowbridge.wilts.sch.uk] Completed applications will be accepted by email. Covering letters are welcomed as part of the application, however, we are unable to accept CV’s. Closing date (and time): 12 noon on Tuesday 7th July 2026 Interview date: TBC Commencement date: 1st September 2026 We reserve the right to interview candidates ahead of the closing date St. John’s Catholic Primary School is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. An enhanced DBS check will be required for this role. All applicants will be subject to a Disclosure and Barring Service check before appointment is confirmed. This post is exempt from the Rehabilitation of Offenders Act 1974. Applicants must disclose all spent and unspent convictions, cautions, reprimands and warnings that are not ‘protected’ under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013 & 2020). An enhanced DBS check will be required for the successful applicant. Join us in making a difference at St. John’s – where faith and learning flourish! Job description [https://jobs.wiltshire.gov.uk/media/20614/Job-Description-Administration-Assistant/doc/Job_Description_-_Administration_Assistant.docx] PLEASE DO NOT APPLY VIA THE APPLY BUTTON BELOW. Applications must be made via the instructions provided above. Applications or CV's submitted via the apply button will not be considered.

Responsibilities

Provide efficient administrative support to the Headteacher and school team to ensure smooth day-to-day office operations. Responsibilities include managing enquiries, maintaining pupil records, and welcoming visitors and parents.