DESIRED QUALIFICATIONS*

• A bachelor’s degree is preferred; or equivalent combination of education and experience is necessary.
• A minimum of two (2) to three (3) years of progressively responsible, relevant work experience providing executive-level administrative support to a busy senior executive, preferably in a higher education setting.
• Demonstrated experience at the advanced - expert level in the use of Microsoft Office products (Word, PowerPoint, Excel, and Outlook (with both email and calendaring)), and other types of databases.
• Demonstrated ability or experience in coordinating complex calendars, schedules, meetings, and travel itineraries is required.
• Attention to detail is required.
• Candidate must have excellent communication skills, with the ability to receive and convey information clearly and concisely for various mediums. Must have very strong interpersonal and organizational skills, and the ability to work effectively with diverse groups.

• Act as the single point of contact, proactively managing the Associate Dean’s/Director’s calendars (Outlook - requires Advanced to Expert level); schedule highly complex meetings and conference calls exercising descretion and judgment to balance competing priorities and demands; anticipate needs in regard to all upcoming meetings and activities and exercise initiative, discretion and judgment as to priorities; organize, obtain, and prepare all relevant materials, agendas and minutes to ensure the Associate Dean is properly informed and prepared, generate various reports and documents.
• Manage incoming calls, responding to requests as appropriate or taking messages as necesary; act with a high degree of professionalism, tact and diplomacy in matters of a highly sensitive and confidential nature, including interactions with all levels of internal and external stakeholders; respond in a timely manner to inquiries.
• P-Card report processing (as needed) for the Associate Dean and Director.
• Provide administrative support as assigned for projects, such as curriculum, evaluation, and Undergraduate office activities.
• Assistance with presentations, agendas, and database management for Undergradudate offerings.
• Initiate, compose, edit and type correspondence, reports (including ad-hoc reports), meeting minutes, and other documents as requested.
• Develop/maintain timeline for CAFN process and annual faculty evaluations, including coordination of all logistics (correspondence, Canvas sites, tracking).
• CAFN meetings (schedule, plan, set-up, clean-up) manage documents for and organize the new appointment (call for membership and re-appointment) processes.
• Maintain tracking systems including creating, maintaining and updating multiple electronic and paper filing systems; ensure that deadlines are met and materials are distributed and/or received on a timely basis.
• Assist with surveys, data, and reports as requested.
• Other duties as assigned.