JOB TITLE: Admin/Attendance Monitoring Officer
REPORTING TO: Managing Director
ACCESSIBLE TO: Principal
SALARY: £28-£30K salary based on qualification and relevant experience. 3 months probationary period. Performance review after one year of employment.

PURPOSE:

The Admin and Attendance Monitoring Officer is responsible for providing administrative support to the Admin/Student Monitoring Team. He/she maintains a current knowledge of appropriate College policies, processes and procedures in an effort to ensure efficiency and integrity of the College.

MAIN RESPONSIBILITIES:

· Provision of general administrative duties for colleagues and students
· Ensure daily student class attendance registers are accurately completed and follow up with staff on any incomplete or missing data.
· Maintain up-to-date records of student attendance, including reasons for absences and any interventions undertaken.
· Prepare and distribute attendance reports for school leadership, highlighting trends and areas of concern.
· Monitor and analyse attendance data to identify patterns, trends, and potential issues affecting student attendance.
· Track attendance for vulnerable groups and liaise with relevant staff to address concerns.
· Produce statistics and reports regarding student attendance and share findings with senior staff and pastoral teams.
· Communicate effectively with students regarding attendance issues, offering support and guidance to improve attendance.
· Coordinate meetings with students to develop personalized attendance improvement plans.
· Collaborate with the designated teams to share concerns and promote the best interests of students
· Registering new students into the ICTM system
· Updating student records into the ICTM system
· Preparing enrolment and other relevant letters (e.g. council tax, deferral etc.)
· Phone calls for low attendance on daily basis
· Checking that student files are complete and contacting students with incomplete files
· Replying any queries regarding students from any relevant organisations
· Sending text messages
· Filing documents/letters

ADDITIONAL RESPONSIBILITIES:

· Covering Reception as and when required
· Providing administrative assistance at open days and during student induction
· Assist all other members of the College Admin team with overflow work when required
· Any other duties as determined by the College management.