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ADMIN CLERKS / OFFICE ASSISTANTS at Land Title

, Western Cape, South Africa -

Full Time

Start Date

Immediate

Expiry Date

26 Jun, 26

Salary

13200.0

Posted On

28 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Technical Workflow Planning, Site Surveys, Client Liaison, Sales Communication, Report Compilation, Bill of Quantities (BoQ), Stock Management, Quote Compilation, Client Relationship Management, Xero, Invoicing, Expense Reporting, Payment Follow-up, Supplier Coordination, Contractor Coordination, Communication Logging

Industry

Description

Duties & Responsibilities Technical / Operations • Plan and coordinate daily technical workflow for the team • Conduct site visits and surveys; ensure work is done neatly and correctly • Liaise with clients on site progress and explain work being done • Identify additional opportunities on site and communicate to Sales • Compile and submit site survey reports and BoQs on time • Ensure stock is available for all jobs and coordinate orders with Admin Sales Support • Compile accurate quotes based on BoQs and client requests • Maintain strong client relationships and provide updates as needed • Report on prospects, current clients, and opportunities in weekly meetings Administration / Financial Support • Work on Xero for invoicing, expenses, and basic reporting • Follow up on outstanding payments and quote approvals • Manage stock control and coordinate with suppliers/contractors • Ensure all communication, tasks, and client updates are logged and shared

Responsibilities

The role involves managing daily technical workflow, conducting site visits, liaising with clients regarding progress, compiling site reports and Bills of Quantities (BoQs), and ensuring stock availability for operations. Additionally, the assistant will handle administrative and financial support tasks, including using Xero for invoicing and expense tracking, following up on payments, and managing supplier coordination.