Admin Co-Ordinator / Receptionist at Avnet

Singapore, , Singapore -

Full Time

Start Date

Immediate

Expiry Date

02 Sep, 26

Salary

0.0

Posted On

04 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Management, Office Administration, Reception Management, Vendor Management, Budget Control, MS Office, Customer Service, Event Coordination, Procurement, Compliance Reporting, Problem Solving, Multi-tasking

Industry

electrical;Appliances;and Electronics Manufacturing

Description

Job Summary: This position will support Admin Manager in managing the facilities as well as being the first point of contract for all visitors and internal staff. Principal Responsibilities: Coordinate the facilities management service, which encompasses hard and soft services following environmental safety guidelines. Deliver on going performance and compliance reporting to all stakeholders. Raise work orders, adjust maintenance schedules and sign off work permits to optimize and maintain the work schedule. Deliver services and activities in line with budget and reporting requirements Coordinate site operations to ensure continuity of FM services with minimum disruption to organization business operations Comply with our company's systems. Providing administrative support, including meeting room arrangements, hamper ordering, electricity and water data entry and maintaining accurate records of quotation, invoices and agreements. Manage office operations, including supervising the reception area, handling incoming calls and emails, inquiries, visitor management, and mail/courier service. Coordinate with HR for newcomers’ arrangements like Access card creation/removal, name card & card photo printing, season parking Process invoices, track expenses, and maintain budget control Procure & manage pantry & office supplies Coordinate company events Coordinate with IT support on all IT related issues Oversee office maintenance and liaise with vendors to ensure a clean, safe, and well-functioning workplace for offices in Singapore Monitoring air conditioning to ensure optimal temperature and air quality. Routine checks and repairs of lighting fixtures and electrical systems. Schedule preventive maintenance to prevent any system breakdowns. Ensure the safety of the facilities (Fall hazard, attend to door intruder alarm after working hours & view CCTV for missing parcels and etc.) Oversee cleanliness of the facility and schedule pest control if required Other duties as assigned. Job Level Specifications: Extensive knowledge of the organization, job, practices and procedures, enabling a high level of contribution. Completes complex assignments requiring significant judgment, initiative and problem solving skills. Work is performed under minimal guidance and assigned in the form of desired expectations. Independent judgment is used to determine best approach and creativity is expected to achieve maximum results and handle new situations. Collaboration with internal or external contacts. May participate on teams for special assignments. Responds to requests from senior management, internal and/or external contacts. Actions may have significant impact to department as well as others. Errors may be difficult to detect and remedy and potentially result in loss of customer business, materials, money and/or time. Work Experience: At least 3 to 5 years of working experience Proficient in MS Office Applications Education and Certification(s): Diploma with relevant working experience in Customer Services / Helpdesk is highly preferred Distinguishing Characteristics: Possesses good coordination, organization and communication skill Comfortable in multi-tasking and meets with deadlines whenever required The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills. As a leading global technology distributor and solutions provider, Avnet has served customers’ evolving needs for more than a century. Through regional and specialized businesses around the world, we support customers and suppliers at every stage of the product lifecycle. We help companies adapt to change and accelerate the design and supply stages of product development. With a unique viewpoint from the center of the technology value chain, Avnet is a trusted partner that solves complex design and supply chain issues so customers can realize revenue faster. Avnet companies: Avnet Abacus Avnet Embedded Solutions Avnet Integrated Solutions Avnet Silica EBV Elektronik element14 Farnell Hackster.io Newark Softweb Solutions Tria Witekio

Responsibilities

This role supports the Admin Manager in overseeing facility services, including hard and soft services, while serving as the primary point of contact for visitors. Key duties include managing office operations, processing invoices, and coordinating with IT and HR for site maintenance and newcomer arrangements.