JOB SUMMARY:

The Admin Cum Accountant will manage the day-to-day administrative operations and accounting tasks within the company. This role also includes additional HR responsibilities, such as recruitment, visa processing, payroll management, and employee relations. The ideal candidate will have strong organizational skills, attention to detail, and the ability to juggle multiple responsibilities in a fast-paced environment.

REQUIRED SKILLS & QUALIFICATIONS:

• Education: Bachelor’s degree in Business Administration, Accounting, or a related field.
• Experience:
• Minimum 3-5 years of experience in an administrative role, with at least 2 years in accounting.
• Previous experience handling HR tasks such as recruitment, payroll, and employee relations is preferred.
• Skills:
• Strong organizational and multitasking skills with the ability to manage multiple responsibilities.
• Excellent communication and interpersonal skills.
• Proficiency in accounting software (e.g., QuickBooks, Xero) and MS Office Suite (Excel, Word, Outlook).
• Basic knowledge of local labor laws and visa regulations.
• Ability to handle sensitive information with confidentiality and professionalism.
• Strong attention to detail and accuracy, especially in financial record-keeping.

PREFERRED SKILLS & EXPERIENCE:

• Familiarity with HR software or tools is a plus (e.g., BambooHR, Zoho People).
• Experience in an interior fit-out or construction industry is advantageous.

1. ADMINISTRATIVE TASKS:

• Office Management: Oversee general office operations, including managing office supplies, equipment, and ensuring a smooth flow of daily activities.
• Correspondence & Communication: Handle internal and external communications (e.g., emails, phone calls, meetings), ensuring timely responses.
• Document Management: Maintain accurate and organized filing systems for all company documents, contracts, and correspondence.
• Vehicle & License Renewals: Manage and ensure timely renewals of company vehicles, licenses, insurance, and other necessary administrative paperwork.

2. ACCOUNTING & FINANCIAL DUTIES:

• Bookkeeping: Maintain accurate financial records and manage daily financial transactions (e.g., invoices, receipts, payments).
• Payroll Management: Process employee payroll on a monthly basis, including deductions, bonuses, and salary adjustments.
• Accounting Reports: Assist with monthly and annual financial reporting, including profit and loss statements, balance sheets, and other financial reports.
• Bank Reconciliations: Perform regular reconciliations of bank statements and financial accounts.
• Tax Preparation & Compliance: Assist in tax filing, ensure compliance with tax laws, and maintain accurate tax records.
• Accounts Payable & Receivable: Manage accounts payable and receivable, ensuring timely payments and collections.

3. HR RESPONSIBILITIES:

• Recruitment & Hiring:
• Prepare job descriptions based on departmental needs and post job openings on relevant platforms.
• Review resumes, shortlist candidates, and coordinate interview schedules.
• Work closely with department heads to finalize the selection of candidates and offer jobs.
• Ensure timely communication with candidates regarding interview outcomes and offer details.
• Onboarding:
• Manage the onboarding process for new hires, including preparing employment contracts, assisting with document collection, and setting up employees in the system.
• Ensure that new hires are oriented with company policies, procedures, and benefits.
• Visa & Work Permit Processing:
• Handle visa and work permit applications, renewals, and related documentation for expatriate employees.
• Maintain records of visa and permit status for all relevant employees.
• Employee Records Management:
• Keep accurate and updated records of employee details, including personal information, employment contracts, salary details, and leave balances.
• Track employees’ attendance, leave requests, and ensure all documentation is in compliance with local regulations.
• Payroll & Benefits Administration:
• Ensure employees are paid accurately and on time, including managing benefits like medical insurance and other perks.
• Track employee leave entitlements (e.g., sick leave, annual leave) and manage leave requests.
• Employee Relations:
• Act as a point of contact for employee queries regarding policies, benefits, and workplace concerns.
• Support conflict resolution and maintain a positive work environment.
• Performance Management:
• Work with department heads to ensure employee performance reviews are conducted and documented.
• Monitor employee progress and assist in training and development.