Admin Executive Assistant at Pavago

, , Panama -

Full Time

Start Date

Immediate

Expiry Date

01 Oct, 26

Salary

0.0

Posted On

03 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Assistance, Administrative Coordination, Compliance Documentation, Client Onboarding, Records Management, Google Workspace, Slack, Salesforce, Quality Control, Calendar Management, Operational Tracking, English Communication, Problem Solving, Professionalism, Confidentiality, Process Optimization

Industry

Staffing and Recruiting

Description

Admin Executive Assistant (Operations / Compliance / ITAD) – Remote | U.S. Hours Position Type: Full-Time, Remote Working Hours: U.S. Business Hours About the Role At Pavago, one of our clients is hiring an Admin Executive Assistant to support operations, compliance workflows, client onboarding, and internal coordination within a structured IT Asset Disposition (ITAD) environment. This is a detail-critical, precision-focused role where operational accuracy matters. You will act as the operational control layer across: Administrative coordination Compliance documentation Internal communication Client onboarding Records management Workflow tracking Small mistakes in this environment can create downstream operational and financial risk — which is why this role requires someone highly disciplined, organized, and detail-oriented. If you: Notice inconsistencies immediately Thrive in structured environments Follow through until tasks are fully complete This role is a strong fit. What You’ll OwnAdministrative Coordination & Scheduling Manage calendars, scheduling, and operational coordination workflows Coordinate communication across: Leadership Clients Internal teams Anticipate needs and protect leadership bandwidth Ensure tasks and follow-ups move forward without delays Documentation & Compliance Support Maintain organized, audit-ready documentation across systems Support compliance-sensitive workflows within ITAD operations Ensure all records are: Accurate Complete Properly stored Work within systems such as: Google Workspace Slack CRM platforms (Salesforce or similar) Maintain operational and compliance consistency across documentation Operational Tracking & Quality Control Track: Client onboarding progress Internal operational updates Process and documentation changes Identify inconsistencies across: Data Dates Scheduling Documentation Validate names, records, numbers, and operational details before execution Help prevent operational issues through proactive quality control Systems & Records Management Maintain clean and structured systems across operational tools Keep records: Organized Searchable Accessible Consistent Ensure long-term documentation reliability and operational accuracy What Success Looks Like Documentation remains audit-ready and error-free Operational coordination runs smoothly without missed steps Leadership spends less time correcting or following up on tasks Client onboarding workflows remain organized and compliant Systems stay clean, accurate, and operationally reliable What Makes You a Strong Fit Extremely detail-oriented and process-driven Able to catch inconsistencies quickly Proactive and ownership-focused Comfortable working independently with minimal supervision Strong follow-through and operational discipline Organized communicator with high professionalism Requirements (Must-Have)Experience 3+ years in: Executive Assistant roles Administrative Assistant roles Virtual Assistant roles Operations support environments Core Skills Strong experience with: Google Workspace Slack CRM systems (Salesforce or similar) Exceptional attention to detail and accuracy Strong written and verbal English communication Ability to work independently and solve problems proactively High level of professionalism and confidentiality Core Competencies Structured and process-oriented mindset Strong operational organization Clear communication and follow-through Problem-solving ability Ability to manage multiple priorities accurately Nice to Have Experience in: Compliance-heavy industries ITAD environments Operations-focused businesses Experience supporting founders or leadership teams Familiarity with audit preparation and compliance workflows Exposure to onboarding coordination and operational tracking systems What a Typical Day Looks Like Coordinate schedules and internal workflows Maintain audit-ready documentation and records Track onboarding progress and operational tasks Review records for inconsistencies or missing details Support leadership communication and follow-ups Organize systems and maintain operational accuracy Ensure all workflows remain compliant and fully documented In short: You ensure operations stay accurate, organized, compliant, and fully under control. Key Metrics (KPIs) 100% audit-ready documentation Zero critical operational or documentation errors Tasks completed accurately and on time Reduced operational issues through proactive checks Smooth onboarding and internal coordination Leadership confidence in operational reliability Why This Role Stands Out High trust and visibility with leadership Direct impact on operational quality and compliance Structured, process-driven work environment Opportunity to grow into: Operations Manager Compliance Coordinator Executive Operations Lead Strong ownership and long-term growth potential Interview Process Initial Screening Recruiter Interview Client Interview Offer & Onboarding Apply Now If you: Are highly detail-oriented Catch mistakes others miss Take ownership seriously Thrive in structured operational environments This is a strong opportunity to step into a high-impact operations and executive support role.

Responsibilities

Provide high-level administrative and operational support focusing on compliance, client onboarding, and records management within an ITAD environment. Act as the operational control layer to ensure documentation is audit-ready and leadership bandwidth is protected.