Admin Executive (Corporate Administration Department) at Public Service Division

Singapore, , Singapore -

Full Time

Start Date

Immediate

Expiry Date

17 Mar, 26

Salary

0.0

Posted On

17 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Records Management, ERMS, Digitisation, Sustainability Reporting, Data Quality, Communication Skills, Attention to Detail, Team Player, IT Skills, Governance Standards, Metadata Tagging, Quality Checks, Training, Collaboration, Archival Submissions, Procurement

Industry

IT Services and IT Consulting

Description

[What the role is] We are looking for an IT-savvy and meticulous Admin Executive to support BCA’s organisation-wide Records Management and Sustainability functions. As part of the Corporate Administration Department (CAD), you will help drive BCA’s transition towards a digital, compliant and sustainable workplace. The role supports key corporate initiatives such as the Electronic Records Management System (ERMS), IM4L/NAS requirements, digitisation of plans, and sustainability reporting. You will work closely with various divisions across BCA to ensure high data quality, accurate reporting and adherence to governance standards. [What you will be working on] Key Responsibilities Records Management & ERMS Support ERMS operations, including metadata tagging, quality checks, indexing and file plan management. Handle declassification, disposal verification and NAS archival submissions. Manage confidential disposal services and conduct training for staff and DROs. Plans Retrieval & Digitisation Coordinate digitisation of hardcopy plans, microfiche/microfilm and perform quality checks. Support internal/external plan retrieval requests, including urgent retrievals. Collaborate on implementation of the transformation of existing retrieval processes, enabling self-service workflows. This includes assisting in the development and implementation of solutions, as well as providing training to staff. Sustainability Reporting Consolidate all sustainability data i.e. energy, water, waste, transport, procurement and etc. Submission of sustainability data when necessary Maintain dashboards and support sustainability initiatives. Appointed Roles & Office Administration Serve as Department Records Officer (DRO) to meet IM4L and NAS requirements. Serve as a Goods Receipt Officer (GRO) Support CAD events, audits and ad-hoc administrative duties. [What we are looking for] Requirements Diploma in Business Administration, Records Management, Environmental or Sustainability-related fields, or equivalent experience. 2–3 years of experience in corporate administration, records management or sustainability reporting preferred. Strong IT skills and the ability to work confidently with digital systems (ERMS, digitisation platforms, dashboards, data tools). Knowledge of IM4L, NAS guidelines, and GreenGov.SG frameworks will be an advantage. Good communication skills with strong attention to detail and data accuracy. A proactive team player comfortable working with multiple departments and stakeholders. http://jobs.careers.gov.sg The Singapore Public Service plays a key role in the economic growth, progress and stability of Singapore by formulating and implementing government policies, as well as providing key public services. Whether you are a fresh graduate joining the workforce or an experienced professional, the Singapore Public Service offers a great variety of job opportunities for you. The work in the Public Service can be broadly categorised into the following sectors: Economic, Social, Security & External Relations, and Administration & Corporate Development. Be part of the team that shapes the future of Singapore. Log on and take your first step towards a career that matters! Need help? Please click here for assistance. Our team will contact you shortly!

Responsibilities

The Admin Executive will support BCA’s Records Management and Sustainability functions, focusing on ERMS operations, digitisation of plans, and sustainability reporting. The role involves collaboration with various divisions to ensure data quality and adherence to governance standards.