Admin Executive at Informa

Pasay, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

04 Jun, 26

Salary

0.0

Posted On

06 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational abilities, Communication skills, Interpersonal skills, Confidentiality, Office Administration, Logistics Management, Invoice Processing, Document Maintenance, HR Administration Support, Recruitment Support, Overtime Calculation, HR Projects Coordination, Staff Welfare Engagement, Employee Benefits Assistance

Industry

Information Services

Description

Company Description Informa Markets, a division within Informa, creates global platforms for industries. We organise over 500 large-scale branded and transaction-oriented events in 14 specialist markets. These are typically not-to-be-missed annual events where buyers and sellers build relationships, see and show products and do business. We also provide year-round online platforms where companies showcase their businesses and products and buyers conduct research, generating valuable leads, and we provide data and digital content that supports the flow of knowledge and transactions in markets. Job Description As an Admin Executive, you will support in all office-related administrative tasks and assist with HR related administrative works. Office Administration In-charge for general office administrative support for Markets Requisition for Business Cards and Event Name Tags Organize and handle the logistics aspects for meetings, workshops, annual dinner, conferences and functions when required Manage of office logistics including its maintenance, office space or move, storage arrangement and other office related services Check, verify and process invoices, related to HR Admin matters Prepare, update, maintain all admin related documents, inclusive of Business Permit Renewal Any ad-hoc duties may be assigned from time to time. HR Administration Support Provide support and manage the logistics of Intern/Temp staff recruitment process not limited to job posting, liaising with Institutes & Agencies, interview scheduling, contracts preparation, on boarding, exit process and etc Perform monthly overtime calculation on Intern/Temp Staff Coordinate and support on HR projects, events, meetings and training seminars Proactive and active engagement in staff welfare activities Collate monthly tabulation of employee allowances or claims via Excel and handle approval process Assist in HR Employee Benefits matters and user guidance Handle ad hoc projects as assigned Qualifications Minimum College level or Bachelor’s Degree in any related field (Business Administration, Accounting, Human Resources). • Strong organizational abilities with the capability to manage multiple tasks at once • Excellent communication and interpersonal skills • Ability to maintain confidentiality and handle sensitive information with care Additional Information We believe that great things happen when people connect face-to-face. That's why we work in-person with each other, or with customers and partners. This position will be required to work in-person in the office five days a week. We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us. But don’t just take our word for it – see what our colleagues have to say at LifeAt.Informa.com. Our benefits include: Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active diversity and inclusion networks Broader impact: take up to four days per year to volunteer, with charity match funding available too Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job moves Time out: annual leave plus a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year A flexible range of personal benefits to choose from, plus company funded private medical cover Strong wellbeing support through EAP assistance, mental health first aiders and more Recognition for great work, with global awards and kudos programmes As an international company, the chance to collaborate with teams around the world We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application. If you would like to request reasonable adjustments or accommodations to assist your participation in the hiring process and, or in the advertised position, please inform the appropriate Talent Acquisition Partner for the role once they have been in touch. Your request will be reviewed and considered in confidence. At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information. See how Informa handles your personal data when you apply for a job here.

Responsibilities

The Admin Executive will be responsible for general office administrative support, including managing logistics for meetings and handling office maintenance, as well as processing related invoices and maintaining administrative documents. Additionally, this role involves supporting HR administrative tasks such as managing intern/temp staff recruitment logistics and calculating monthly overtime.