Admin Executive (Kuala Lumpur) at Sepadu Group

Kuala Lumpur, Kuala Lumpur, Malaysia -

Full Time

Start Date

Immediate

Expiry Date

08 Apr, 26

Salary

0.0

Posted On

08 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Coordination, Documentation Management, Compliance, Report Preparation, Billing Management, Budget Tracking, Procurement Coordination, Tenant Liaison, Issue Resolution, Meeting Scheduling, Database Maintenance, Audit Support, Organizational Skills, Multitasking, Communication Skills, Microsoft Office Proficiency, Property Accounting Systems

Industry

Facilities Services

Description

Job Title: Admin Executive Report To: Building Manager Department: Property Management Location: Kuala Lumpur Job Type: Full Time Job Summary: The Administrative Executive oversees and coordinates the daily administrative operations within the property management department. This role ensures the smooth functioning of office processes, supports management in decision-making, and maintains compliance with company policies and property regulations. Key Responsibilities: Supervise and coordinate administrative staff and daily office activities. Manage documentation related to property leases, tenancy agreements, maintenance contracts, and renewals. Ensure compliance with property laws, safety standards, and internal procedures. Prepare reports, presentations, and performance summaries for management. Oversee billing, payments, and petty cash management. Assist in preparing budgets and tracking property-related expenses. Coordinate procurement of supplies, vendor contracts, and service providers Liaise with property owners, tenants, vendors, and service providers. Handle escalated tenant issues and coordinate resolutions with the operations team. Schedule meetings, prepare minutes, and follow up on action items. Maintain and update property databases, tenant directories, and documentation archives. Generate management reports and support audit requirements. Requirements: Degree in Estate Management, Business Administration, Building Services or a related field. Proven experience in administrative roles, preferably in property or facilities management. Strong organizational and multitasking skills. Fluent in the use of property accounting systems. Proficient in Microsoft Office (Word, Excel, PowerPoint). Good written and verbal communication skills in English and Bahasa Malaysia. Able to work independently and collaboratively in a team environment. Inquiries: Whatsapp to https://wa.me/60197072330 Apply online here: https://www.careers-page.com/sepadu Disclaimer: This job advertisement is not intended to be an exhaustive list of all duties and responsibilities of the position. The employee may be required to perform other duties as assigned

Responsibilities

The Administrative Executive oversees daily operations within the property management department, ensuring smooth office processes and compliance with regulations. They also manage documentation, billing, and tenant relations while preparing reports for management.