Admin Officer at Acquire Intelligence

Quezon City, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

02 Aug, 26

Salary

0.0

Posted On

04 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Data entry, Record keeping, Travel coordination, Document management, Communication, Organization, Time management, Attention to detail, Confidentiality, Office tools, Problem solving, Proactive, Professionalism

Industry

Outsourcing and Offshoring Consulting

Description

We’re an award-winning global outsourcer providing contact center and back office services on behalf of our global clients. Come work at a place where innovation and teamwork come together to support the most exciting missions in the world! Administrative Officer / Executive Administrator Reporting to: Business Owner / Managing Director Acquire Intelligence exists to help businesses unlock smarter ways of working. We believe that by combining the best of people, process, and automation, companies can grow faster and operate with greater confidence. Our purpose is to remove complexity, improve performance, and drive intelligent transformation for organizations around the world. As an Acquire Intelligence employee, your role is vital in achieving and exceeding individual and team targets that support company objectives, while ensuring strong governance, confidentiality, and operational efficiency across the business. You are also responsible for complying with and enforcing procedures aligned with our information security and confidentiality policies. As a values‑led organization, we expect all our team members to exemplify our four values of Curious and Clever, Entrepreneurial Energy, Fast with Intent, and Laugh and Learn. A SNAPSHOT OF YOUR ROLE We are hiring a proactive, highly organized, and trustworthy Administrative Officer to centralize and manage administrative work across multiple business entities. This role consolidates administrative tasks currently handled by different stakeholders and managers, allowing leaders to focus on strategic and operational priorities. You will be responsible for end‑to‑end administrative coordination, external liaison work, form completion, documentation, and finance‑related administrative support. Due to the confidential nature of business and financial information, this role is work‑from‑office and requires a high level of discretion, ownership, and professionalism. KEY RESPONSIBILITIES Administrative & Coordination Support Handle day‑to‑day administrative tasks across multiple business units Book appointments and services (e.g., vehicle servicing, truck maintenance, inspections) Coordinate flight bookings, travel arrangements, and related documentation as required Liaise with external service providers, suppliers, and government or regulatory bodies Complete and submit forms, applications, and documentation on behalf of the business Liaising & External Communication Act as the main point of contact for insurance providers to ensure all company vehicles and assets are properly insured Follow up on renewals, documentation, and compliance requirements Communicate with banks, utility providers, vendors, and other relevant organizations Track progress and ensure timely resolution of administrative requests Documentation, Filing & Records Management Maintain organized physical and digital filing systems for contracts, licenses, insurance documents, and correspondence Ensure documents are up to date, accurately filed, and easily retrievable Handle confidential information with strict adherence to data privacy and security standards Finance & Data Entry Support Support the finance team with administrative tasks such as basic data entry, record updates, and documentation tracking Assist with invoice filing, expense documentation, and reconciliation preparation Ensure accuracy and completeness of information provided to the finance function General Administrative Assistance Provide administrative support to managers and business owners as assigned Monitor administrative task deadlines and proactively follow up on outstanding items Identify opportunities to streamline and improve administrative processes A BIT ABOUT YOU Proven experience as an Administrative Officer, Secretary, Executive Assistant, or similar role Strong command of written and spoken English Highly organized, detail‑oriented, and self‑motivated Comfortable managing multiple tasks across different businesses Able to handle confidential information with discretion and professionalism Proficient in basic office tools (email, spreadsheets, document management systems) Reliable, proactive, and capable of working independently with minimal supervision WORK ARRANGEMENT Work From Office (WFO) – role requires on‑site presence due to access to confidential and sensitive information Standard office hours, with flexibility during peak administrative periods WHAT WE VALUE We’re proud of our diverse global team, all working in a collaborative environment and aligned with these values: Curious and Clever: Ask smart questions and seek better ways of working Entrepreneurial Energy: Take ownership and solve problems proactively Fast with Intent: Act with urgency while maintaining accuracy Laugh and Learn: Continuously improve and grow together Join the A-Team and experience the A-Life! Acquire Intelligence is an award-winning, global business outsourcer with 10,000 staff and over 16-years’ experience in delivering intelligent contact center and back-office functions for global businesses across many industries including telecommunications, banking and financial services, insurance, media, education and retail. We're an entrepreneurial business that is highly experienced in working with our partners to solve real-life problems quickly. A genuine partnership approach is at the heart of we do. Our teams are highly proficient in exceeding expectations, especially in situations where in-house teams may be typically challenged with the business processes of “big business.” We have Class A offices in 14 locations across Australia, the Dominican Republic, the Philippines and the United States, as well as comprehensive Work-from-Home environments, where client-permitted. We're recognized as being Safe, Flexible and Innovative, giving our clients the capability to Outsource with confidence. As a dynamic organization with the ability to take your career to the next level, we're looking for strong candidates with BPO experience to join our growing team. We value our employees highly and, as such, offer excellent career development programs and competitive compensation and benefits packages. Acquire takes your privacy very seriously. The information collected through this site will only be processed with your prior consent and for the purpose of facilitating your employment opportunities. If you have provided consent and wish to withdraw it, you may click on the account settings and submit a request to delete your information. You may also inform us by writing to the address in the section on “Access Rights to Personal Data” or send us an email to privacy@acquirebpo.com. Please refer to our Privacy Policy at https://acquirebpo.com/au/privacy-policy/

Responsibilities

The Administrative Officer will centralize and manage administrative tasks across multiple business entities, including travel coordination, documentation, and external liaison. They are also responsible for providing finance-related administrative support and maintaining organized physical and digital filing systems.