Admin Officer | NAFSA at Pakistan Single Window

Islamabad, Islamabad Capital Territory, Pakistan -

Full Time

Start Date

Immediate

Expiry Date

03 Jul, 26

Salary

0.0

Posted On

05 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office administration, Facilities management, Vendor liaison, Documentation control, Record retention, Asset management, Meeting logistics, Visitor management, Administrative support, Compliance monitoring, Communication skills, Coordination

Industry

IT Services and IT Consulting

Description

This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan’s agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA’s foundational team, contributing to the development of systems, processes, and institutional capabilities. Responsibilities: Coordinate general office administration including workspace readiness, office supplies management, service requests, and routine facilities matters. Support estate and facilities coordination including utilities monitoring, maintenance follow-ups, vendor liaison (security, janitorial, maintenance), and service tracking logs. Maintain administrative registers including service contracts, maintenance records, facility documentation, and vendor service reports. Assist in asset custody documentation and support periodic physical asset verification exercises as assigned. Supervise and coordinate support staff (where assigned) to ensure workplace service standards and office discipline are maintained. Coordinate meeting logistics, visitor management, and internal event arrangements as required. Ensure proper filing, documentation control, and record retention for administrative approvals and service requests. Monitor compliance with administrative SOPs and escalate service gaps or operational risks to the Assistant Director. Support audit reviews by ensuring availability of complete and accurate administrative records. Perform any other duties assigned by the Assistant Director or Deputy Director consistent with NAFSA’s mandate. Education: Bachelor’s (Minimum 16 years) in Business/Public Administration or related discipline. Experience: Minimum 2 years of relevant administration experience. Strong coordination, documentation, and communication skills.

Responsibilities

The Admin Officer will coordinate general office administration, including facilities management, vendor liaison, and workspace readiness. They are also responsible for maintaining administrative registers, documentation control, and supporting audit reviews.