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Admin & Operations Intern at White Cloak Technologies

Manila, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

12 Aug, 26

Salary

0.0

Posted On

14 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Operational Support, Google Suite, Procurement, Vendor Coordination, Expense Reporting, Project Management, SOP Creation, Canva, Jira, Document Management, Communication Skills, Time Management, Detail Oriented, Scheduling, Formatting

Industry

Software Development

Description

The Chief of Staff (CoS) / Admin & Ops Intern role is designed for a highly organized and detail-oriented individual who will provide essential administrative and operational support within a fast-paced executive environment. This position plays a crucial role in ensuring smooth operations, effective communication, and efficient task management, ultimately contributing to the overall success of the team. Roles & Responsibilities Coordinate meeting logistics, schedules, and follow-ups Assist with procurement and vendor coordination Assist with time-sensitive and ad hoc requests Maintain proactive communication and provide timely updates on task status and blockers Manage and organize internal documents, reports, and files Help prepare recurring Request For Payments Prepare, track, and reconcile expense reports Maintain accurate records of receipts, invoices, and reimbursements Support tracking and updating tasks in project management tools Follow-up on pending tasks to ensure smooth workflow across teams Assist in creating templates or SOPs for recurring tasks Assist with basic visual materials for internal use Help ensure documents and presentations are professionally formatted Required Qualifications Highly organized and detail-oriented Comfortable working with Google Suite Responsive and reliable, especially when handling urgent or high-priority requests A self-starter who can work independently and manage multiple tasks Preferred Qualifications Experience with Canva or basic graphic design Familiarity with Jira or project management tools Strong communication skills Ability to work under pressure and meet deadlines Experience in a fast-paced administrative support role

Responsibilities

Provide essential administrative and operational support to the Chief of Staff in a fast-paced executive environment. Responsibilities include coordinating logistics, managing internal documents, and tracking expenses and project tasks.