Title: Admin / Operations Manager
Location: San Francisco
Reporting Structure: This role reports to the CEO and will eventually report to a Head of Finance & Operations once that hire is made. You’ll support the entire leadership team, but the CEO in particular, working with him on a daily basis to maximize his effectiveness and ensure smooth functioning of business operations.

COMPANY DESCRIPTION

CivilGrid is a venture-backed SaaS construction tech company building the “Google Maps for the Underground.” Come help us disrupt a $4.7T US industry segment that desperately needs innovation. This opportunity has tremendous upside as it scales.
CivilGrid aggregates public and proprietary utility, geotechnical, environmental, and jurisdictional data. The consolidated information is sold via our collaborative SaaS mapping platform to engineers and developers who need it to make early-stage decisions on real estate and infrastructure projects. Real time data access reduces labor and project delays, accelerates decision making and reduces project risk. Collaborative features ensure faster information flow and decisioning inside and outside the organization and better project insight retention over time.

RESPONSIBILITIES

CivilGrid is on a mission to transform how infrastructure projects are planned and delivered. We’re building the “Google Maps for the Underground”, a geospatial data platform that helps utilities, municipalities, and engineering firms plan and execute construction projects faster, safer, and with greater collaboration.
We’re looking for an Admin / Operations Manager to provide executive support, keep our operations running smoothly, and ensure our office is a welcoming and efficient place to work. This is a broad, hands-on role supporting our CEO, Josh, and the team. You’ll handle everything from calendar management and travel, to invoices, onboarding, and office logistics.
This role is ideal for someone who loves variety, thrives on organization, and takes pride in “making things happen” behind the scenes. You’ll be a trusted partner in the inner circle of the executive team, with high exposure and responsibility for day-to-day execution.

EXECUTIVE SUPPORT (EA DUTIES)

• Manage Josh’s calendar, travel, and scheduling needs
• Provide inbox management: flag important emails, clean up, ensure follow-through
• Anticipate needs and handle day-to-day administrative tasks with discretion