Admin & Sales Coordinator at Recruitment Solutions Group

, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Jul, 26

Salary

52000.0

Posted On

12 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

QuickBooks Desktop, Order Management, Sales Support, Data Entry, Inventory Management, Invoice Reconciliation, Accounts Receivable, Bilingual, Microsoft Office, Customer Service, Vendor Communication, Shipment Tracking, Warehouse Operations, Reporting, Administrative Support

Industry

Insurance

Description

AMERICAN SUPPLY Admin & Sales Coordinator Operations | Full-Time | Doral, FL Reports To: VP of Operations Compensation: $47,000–$52,000/year Schedule: Full-time | Monday–Friday | On-site ABOUT AMERICAN SUPPLY American Supply (AMSU) is a wholesale distributor of welding supplies serving customers across Latin America, and the Caribbean. We move product fast and hold high standards - every order must be right, every time. ROLE SUMMARY We are hiring an Admin & Sales Coordinator to support our warehouse, sales, and administrative operations. This is a cross-functional role that bridges order management, quoting support, and QuickBooks data entry. The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced distribution environment with physical and office-side responsibilities. KEY RESPONSIBILITIES Process and track customer orders from quote to shipment confirmation Support the sales team with quote preparation and follow-up under established pricing guidelines Enter and maintain data in QuickBooks Desktop (orders, invoices, inventory updates) Communicate with customers and vendors regarding order status, shortages, and delivery timelines Maintain accurate records for inbound and outbound shipments Assist with accounts receivable follow-up and invoice reconciliation Coordinate with warehouse team to confirm order accuracy before shipment Support daily warehouse log entry and reporting Perform general administrative tasks: filing, data entry, correspondence REQUIREMENTS 1–3 years of experience in an administrative, sales support, or operations coordinator role Proficiency in QuickBooks Desktop (required) - ability to enter invoices, run basic reports, and manage orders Strong attention to detail and accuracy in data entry Bilingual (English/Spanish) is required- customer and vendor base is bilingual Comfortable working in a warehouse-adjacent environment Proficiency in Microsoft Office (Word, Excel, Outlook) Professional communication skills - written and verbal WHY JOIN AMSU? Cross-functional role with visibility into operations, sales, and finance Stable, full-time position in a growing distribution company Direct impact on customer experience and operational accuracy Collaborative team environment with strong leadership support

Responsibilities

The Admin & Sales Coordinator will manage the end-to-end order process, including quoting, data entry in QuickBooks, and shipment tracking. They will also provide administrative support to the sales and warehouse teams to ensure operational accuracy and timely delivery.