SKILLS & QUALIFICATIONS:

• Strong organizational and time-management skills
• Excellent communication and coordination abilities
• Attention to detail and ability to prioritize tasks effectively
• Proficiency in MS Office tools (Excel, Word, Outlook)
• Experience in a similar coordination or operations role is preferred

Acknowledge and respond to all incoming client inquiries and LPOs promptly, ensuring they are tracked and updated efficiently.

• Task Prioritization & Delegation

• Quotation Management:

Verify and submit all sales quotations to clients and partners accurately and in a timely manner.

• Inquiry & LPO Handling:

Acknowledge and respond to all incoming client inquiries and LPOs promptly, ensuring they are tracked and updated efficiently.

• Task Prioritization & Delegation:

Prioritize daily tasks and allocate responsibilities among the team for smooth execution and timely completion.

• Daily Reporting:

Review daily activities with the General Manager every morning and evening to ensure alignment and progress tracking.

• Issue Escalation:

Highlight any unattended or unresolved issues and maintain them on the pending list for prompt resolution.

• Office Management & Professional Conduct:

Uphold office discipline, maintain a clean and professional environment, enforce the company’s code of ethics, and ensure sufficient office supplies and resource coordination at all times.

• Client & Manufacturer Coordination:

Schedule and manage meetings with clients and manufacturers. Submit requested documentation promptly and follow up as required.

• Attendance & HR Coordination:

Submit daily attendance to HR. Address and report any late arrivals or attendance discrepancies in coordination with the HR department.

• Branding & Identity Compliance:

Ensure all employees are using updated company materials including profiles, presentations, email signatures, and business cards. Report any deviations to the General Manager.

• Marketing Collateral:

Coordinate the timely creation and distribution of weekly flyers, newsletters, and other marketing materials as per schedule.

• Sales Support & Operational Oversight:

Support the verification and timely completion of sales forecasts, procurement updates, delivery schedules, and job file reviews.

• Internal Support & Team Assistance:

Address any special requests from team members promptly and ensure proper internal support.

• Training & Development Coordination:

Plan and coordinate training programs and align schedules with the HQ team well in advance to ensure smooth execution.