ADMIN SECRETARY at Premier Health

Dayton, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Feb, 26

Salary

0.0

Posted On

03 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Typing Proficiency, Microsoft Office Suite, Verbal Skills, Written Skills, Confidentiality, Integrity, Customer Service, Organizational Skills, Time Management, Self-Starter, Data Management, Event Management, Travel Arrangements, Meeting Coordination, Document Management, Interpersonal Skills

Industry

Hospitals and Health Care

Description

DEPT: PATIENT CARE SERVICES Full-Time Administrative support for System Vice Presidents and Directors spanning across Nursing, Service Line, and Physician Advisor programs. Calendar and meeting management: · Scheduling meetings/appointments · Conference room scheduling/approval · Takes and distributes meeting minutes · Photography / Videography scheduling · Event management / logistics coordination and planning · Makes travel arrangements for executives, as required. Coordinates registration, airline tickets, lodging, transportation, travel advances and reimbursements, schedules, meals, etc. Communication Management: · Recognize and guard confidentiality in a broad range of issues · Coordinate meetings with other senior administrators; elicit cooperation in calendar adjustments for all participants; set-up and follow-up meeting arrangements (off-sites, food, reservation, agenda, etc) with clear communications and collegial follow-up to participants’ secretaries. · Assists with correspondence, mail, telephone calls, emails, messages, etc. · Document / spreadsheet / presentation assistance Data management: · Work on ad hoc and sustained project issues with VPs, Directors and managers. · Develop data into Excel spreadsheets and create routine formulas. · Download and format information into useful tables. · Develop board level material including PowerPoint from draft notes. · Manage the periodic entry and reporting of the Balanced Scorecard, Department Volume Dashboards, and monthly market share reports. Expense/Inventory Tracking: · Appropriately completes purchase requisitions, check requests, expense reports, time sheets, etc., for the department · Completes financial department transfers · Orders office supplies, which are carefully monitored and costs are held to a minimum · Budget reconciliation assistance, as needed · Manage the department’s filing system both electronically and hard copies that intuitively allows recall of source documents spanning several years. Assist with the following, as needed: · Submits work orders · Project assistance and coordination Other Duties & Functions: Other duties and functions as assigned based Education: High school graduate required. Associates degree preferred. Experience: Five years of advanced secretarial experience required. Skills/Other: Typing proficiency a minimum of 40 words per minute with 85 – 95%25 accuracy. Proficient in Microsoft Office Suite including Word, PowerPoint, Excel, and utilizing Internet capabilities. Ability to adapt to changing technology. Verbal/written skills, confidentiality, integrity, honesty, positive and cooperative attitude required. Must be able to work under high pressure/stressful conditions, and possess: · Strong interpersonal skills including excellent customer service · Ability to prioritize, managing multiple tasks, and provide support to multiple executives concurrently · Ability to troubleshoot issues without executive involvement · General administrative skills such as composing and typing meeting minutes, copying, scanning, and document arrangement · Strong organizational and time management skills · Self-starter with ability to function independently · Ability to gather, understand, and organize complex data

Responsibilities

Provide administrative support for System Vice Presidents and Directors in Patient Care Services. Responsibilities include calendar management, communication management, data management, and expense tracking.