University of Iowa Health Care is looking to hire a 100% Administrative Services Coordinator with the Central Nursing Office and Finance Team.

POSITION SPECIFIC SUMMARY:

The Administrative Services Coordinator Nursing Finance supports the day-to-day operations of the department including the Central Nursing Office and Finance team.

• Coordinate daily unit operations related to the Central Nursing office and finance team.
• Manage daily vendor contract, review reports, conduct audits and summarize information related to onboarding activities for temporary RN staff.
• Support departmental and unit purchasing and vendor management
• Develop and distribute meeting agendas, take minutes at staff meetings as assigned and distribute minutes.
• Reconciliation of expenditure to budget(s)
• Assist in budget preparation for all areas reporting to UI Health Care Chief Nursing Executive
• Primary contact for supplemental staffing through third party vendor: facilitating communication of needs between manager and agency, validating credentialing, making offers, validating invoicing
• Assist HR Specialists and Associates as needed.
• Participate in central nursing office budget discussion including calculation of projected costs and expenses as directed by the manager.
• Monitor equipment inventory
• Order new supplies as warranted.
• Validation of invoicing for temporary staff. Other financial responsibilities as delegated by the manager
• Assist manager in data collection, entry and management.
• Conduct literature and benchmarking searches as requested by the manager.
• Develop and revise departmental informational materials for distribution such as recruitment materials, social media posts, etc.,
• Develop and distribute posters, PowerPoint presentations, etc. as assigned for projects, reports and events.
• Training of and acting as a purchasing resource to unit level personnel for the limited purchasing they are allowed.

EDUCATION REQUIRED:

• Bachelor’s degree in business administration or related field or an equivalent combination of education and experience.

Required Qualifications:

• Current (6 months – 1 year) financial management experience including cash handling, balancing activities, and/or reconciliation activities
• Excellent written and verbal communication skills.
• Excellent interpersonal skills. Role models service excellence.
• Must be proficient in Microsoft Office suite (Word, Excel, Power Point).

Desired Qualifications:

• Previous experience working in a health care setting and/or finance role.
• Ability to analyze data and apply critical thinking skills.
• Previous experience working with service excellence /customer focused environment.
• Excellent organizational skills.
• VBA proficiency

Application Process: In order to be considered, applicants must upload a resume (under submission relevant materials) that clearly address how they meet the listed required and desired qualifications of this position.
Job openings are posted for a minimum of 7 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. For questions, contact Tiffany Perkins at tiffany-perkins@uiowa.edu.
This position is not eligible for University sponsorship for employment authorization

Please refer the Job description for details