Admin Specialist cum Receptionist at EPOS

Ho Chi Minh City, , Vietnam -

Full Time

Start Date

Immediate

Expiry Date

06 Jan, 26

Salary

0.0

Posted On

08 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Vendor Coordination, Employee Engagement, Attendance Tracking, Logistics Support, Compliance Processes, Meeting Scheduling, Business Travel Arrangements, Microsoft Excel, Communication Skills, Detail-Oriented, Organizational Skills, Strategic Thinking, Problem Solving, Team Collaboration, Time Management

Industry

Financial Services

Description

About Us Established in 2009, Floating Cube Studios is a Singapore-based technology innovator specializing in cutting-edge Point-of-Sale (POS) and SaaS solutions. Backed by Ant International — a global leader in digital payments and financial technology — we play a pivotal role in developing innovative, scalable, and user-centric digital solutions that power EPOS products. Our technologies enable thousands of SMEs in Singapore, and with ongoing expansion plans across Asia, to digitize and grow their operations through cost-effective and reliable platforms. At Floating Cube Studios, we cultivate a collaborative and dynamic culture driven by innovation and a passion for transforming businesses through technology. Join us to shape the future of digital solutions across Asia and beyond! Key Contributions Manage office supplies, equipment, and pantry inventory. Ensure the workplace remains safe, clean, and fully functional. Manage and coordinate with external vendors for essential services. Handle vendor sourcing, quotation evaluation, and purchase order processing. Provide logistical and administrative support for meetings, corporate events, and other company activities. In charge of employee engagement initiatives (team-building, events, recognition) Administer attendance tracking, welfare programs, and logistics for employee engagement activities. Facilitate the onboarding and offboarding processes for employees, ensuring completion of documentation and clearance procedures. Monitor and manage administrative budgets and cost efficiency Maintain accurate administrative records, contracts, and licenses. Support compliance processes related to legal work permits and visa renewals. Assist in scheduling meetings, business travel arrangements, and organizing accommodations for employees and visitors. Bachelor’s degree in Human Resources, Business Administration, or a related field. At least 3-4 years of experience in Admin or a related field Proficient in Microsoft Excel; experience with automation tools is an advantage. Strong communication skills in both English and Vietnamese Responsible, detail-oriented, and able to work effectively under pressure and tight deadlines. Strong planning, organizational, and strategic thinking abilities. We are a multinational, product-driven company specializing in proprietary POS solutions — developing in-house and delivering directly to our worldwide customers. Benefits Recognition & Rewards: 13th-month salary Biannual Performance and Salary review Comprehensive Insurance Coverage: Full government public insurance contributions based on gross salary Premium health insurance Annual health check Clear career development and growth structure; Training sessions and Learning workshops 14 days of annual leave and one additional day of leave for every year of service Laptop/MacBook and top-notch facilities are provided based on each role Agile/Scrum-based internal workflows for efficient and collaborative development Company trips, parties and regular team-building activities; Weekly happy hour, coffee, snacks, and board games Overseas travel opportunities based on the individual performance and policies for each evaluation period Working Environment & Culture International Workplace: English-speaking environment Positive and Open-Minded Culture: Engineers are encouraged to propose innovative solutions that enhance productivity and code quality 1-on-1 Mentorship: Monthly coffee sessions with managers offer personalized feedback, goal setting, and career development opportunities Flexible Working Hours: Promote work-life balance and individual productivity

Responsibilities

The Admin Specialist cum Receptionist will manage office supplies, coordinate with external vendors, and provide logistical support for meetings and events. They will also facilitate employee engagement initiatives and ensure compliance with administrative processes.