Admin Specialist at MERCK Limited

, Jiangsu, China -

Full Time

Start Date

Immediate

Expiry Date

25 Jul, 26

Salary

0.0

Posted On

26 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Calendar management, Meeting coordination, Document maintenance, Communication, Microsoft Office, Word, Excel, PowerPoint, English, Mandarin, Audit support, EHS support, Office management, Detail-oriented

Industry

Chemical Manufacturing

Description

Work Your Magic with us! Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us. Everything we do in Electronics is to help us deliver on our purpose of being the company behind the companies, advancing digital living. We are dedicated to being the trusted supplier of high-tech materials, services and specialty chemicals for the electronics, automotive and cosmetics industries. We foster a global collaborative organization made up of individuals who have the passion to win, obsess about the customer, are relentlessly curious and act with urgency. Together, we push the boundaries of science to make more possible for our customers. Your role: We are looking for a detail-oriented and service-minded Administrator to support our site leadership team. This role plays an important part in ensuring smooth daily operations by providing thoughtful administrative support, facilitating communication, and assisting to ensure employee satisfaction in the admin part (meals, transportation, activities, etc.) Document maintenance and management Key Responsibilities Administrative Support Provide day-to-day administrative support to the Site Director and management team. Arrange meetings, manage schedules, and assist with calendar coordination. Prepare meeting materials, take minutes, and support follow-up on action items. Assist in drafting emails, reports, and basic presentation materials. Coordination & Communication Support communication between departments to ensure smooth workflow. Help coordinate internal meetings and cross-functional activities. Assist in handling visitors, including customers, HQ staff, and external partners. Provide support in organizing company events, meetings, and town halls. Documentation & Filing Maintain organized filing systems (electronic and hard copy). Assist in document preparation and basic document control. Ensure documents are properly stored and easy to retrieve. Audit & General Support Provide administrative assistance during audits or site visits. Help prepare documents and coordinate schedules for internal and external reviews. Support general office needs, including supplies and administrative coordination. EHS & Office Support (Basic) Assist in coordinating safety meetings and internal communications. Support EHS-related administrative tasks as needed. Help maintain a safe and well-organized office environment. Who you are: Bachelor degree or above 2–5 years of administrative or secretary experience (manufacturing experience is a plus) Basic understanding of administrative processes or document handling Experience supporting meetings or events Good communication skills in English and Mandarin Proficiency in Microsoft Office (Word, Excel, PowerPoint) Organized, detail-oriented, and responsible Positive attitude with a willingness to support others What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We believe that this variety drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress! Apply now and become a part of a team that is dedicated to Sparking Discovery and Elevating Humanity!

Responsibilities

Provide comprehensive administrative support to the site leadership team, including scheduling, meeting coordination, and document management. Facilitate smooth daily operations by assisting with office logistics, internal communications, and audit preparation.