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Admin Specialist - Office Operations & Set-up at moomoo
Bangkok, , Thailand -
Full Time

Start Date

Immediate

Expiry Date

16 Jun, 26

Salary

0.0

Posted On

18 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Vendor Management, Facilities Coordination, Procurement, Asset Lifecycle, Travel Coordination, Expense Management, Health and Safety Compliance, SOP Implementation, Documentation, Coordination, Service Mindset, Prioritization, Office Operations, Cross-functional Liaison, New Entity Set-up

Industry

Financial Services

Description
About the role Foundational admin role to establish and run day-to-day office operations in Thailand, supporting a newly set-up entity with vendor management, facilities, procurement, travel/expenses, H&S compliance, and internal coordination. Key Responsibilities Run end-to-end office administration (reception, mail/courier, supplies, meeting rooms) to ensure smooth daily operations Coordinate facility and vendor management (lease, utilities, cleaners, IT/maintenance) and track SLAs/renewals. Handle procurement and asset lifecycle (sourcing, PR/PO, inventory, asset tagging & disposal) with compliant records. Organize business travel, visas, hotels, claims pre-checks, and company events/meetings Maintain admin policies/SOPs and support H&S/compliance checks (fire drill, first-aid, visitor access) Liaise with cross-functional teams (HR, Finance, IT, Legal) for onboarding logistics, T&E control, basic vendor invoices Qualifications Bachelor’s degree; 3 years+ admin/office operations experience in Thailand, preferably in high-growth or multinational environments. Strong vendor, procurement, and facilities coordination; able to implement SOPs and keep accurate documentation. Excellent coordination and service mindset; strong prioritization in a fast-moving set-up Language: Native/Fluent Thai and good English; Chinese is a plus. Demonstrated 0→1 experience supporting new office/entity set-ups; experience with cross-border operations is a plus We offer a comprehensive and holistic work experience and package as follows: Competitive compensation & benefits Fun loving and diverse work environment Business casual work attire everyday Please note that only short-listed candidates will be contacted.
Responsibilities
This foundational administrative role involves establishing and managing daily office operations for a new entity in Thailand, covering reception, mail, supplies, and meeting room functionality. Key duties include coordinating facility and vendor management, handling procurement and asset lifecycle, organizing business travel, and maintaining compliance documentation.