OVERVIEW

We are seeking a highly organized and detail-oriented ADMIN who have experience in construction or building maintenance to join our team. The ideal candidate will possess strong administrative skills and a passion for providing exceptional customer service. This role is essential in ensuring the smooth operation of our maintenance and ac workss as well as the office, supporting various functions, and enhancing the overall efficiency of our daily activities.

EXPERIENCE

• Previous experience in construction or building maintenance administrative role is preferred, with a strong emphasis on office experience and clerical duties.
• Familiarity with materials.
• Proficiency in computer skills is essential, including typing speed and accuracy.
• Strong organizational skills with the ability to manage multiple tasks effectively while demonstrating excellent time management abilities.

• Manage maintenance works and ac works.
• Ordering the materials as per the works.
• Preparing daily reports and daily work schedules.
• Identifying customer complaints and rectifying the issues.
• Preparing quotations and contracts.
• Payment followups.
• Perform data entry tasks accurately and efficiently, ensuring all records are up-to-date.
• Maintain filing systems for both physical and digital documents, ensuring easy retrieval of information.
• Assist with calendar management, scheduling appointments, and coordinating meetings.
• Provide administrative support including proofreading documents, managing correspondence, and preparing reports.
• Utilize Microsoft Office and Google Workspace for various tasks such as creating presentations, spreadsheets, and documentation.
• Support bookkeeping activities using QuickBooks or similar software as needed.
• Handle customer support inquiries with a focus on delivering outstanding service.
• Collaborate with team members to enhance office management processes and improve workflow.