Ensure all operations are carried on in an appropriate, cost-effective way and improve operational management systems, processes, and best practices
Manage the inventory system and ensuring the system is implemented efficiently by the admin and facility specialist through a monthly review
Manage the books inventory system
Manage and handle Cairo Office Procurement requests by issuing purchase orders and generally following the system set in place for this task to ensure the centralization and the accurate implementation of Amideast procurement policy and procedures
Develop and implement procurement plans and strategies to support business needs
Manage yearly contractual agreements negotiations and finalize contracts
Monitor the Administration's annual budget costs and expenses to ensure that it is being used efficiently and effectively and collaborate with the operations manager in compiling required data
Monitor inventory of office supplies/stationary and the purchasing of new material with attention to budgetary constraints
Monitor all supplier performance, ensure timely delivery of all products, and maintain accuracy in all vendor data
Manage all the communication and negotiations with all vendors to receive the best price and quality, track all orders, and resolve any issues
Study and evaluate formal bids and make recommendations for awarding contracts
Maintain and update the yearly supplier database information and price list
Oversee the day-to-day operations of supplies and facilities for the organization, as appropriate, including maintenance, inventory, logistics, security, and related matters
Deliver data and analytic reports to the operation manager when needed
Manage the administrative workflow, implementing cost reductions when needed
Collaborate with the operations manager to develop an annual work plan for team members
Conduct Fed Check procedures on all suppliers as per Amidesat procurement policy
Manage the smooth flow and completion of translation requests of any needed documents to the translation office
Collaborate with the Operations Manager on any renovations that might occur in the Amideast Cairo office to maintain and standardize the professional image of the organization
Research and evaluate prospective suppliers
Assist in providing leadership and direction to eam members, when needed, including setting goals and expectations and providing guidance and support
Assist the team with complex cases and know when to escalate issues to the Operations Manager as necessary
Conduct FedCheck procedures on all suppliers
Provide administrative support to the Operations Manager, including drafting emails, letters, and other correspondences to different vendors and governmental authorities
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