Job Summary: Kiwa Fire Safety Compliance is looking for an Administration Assistant to join their team for a 6 Month Contract. This is a fantastic opportunity to support a busy and friendly team with a variety of administrative and coordination tasks. This role is located in Aylesbury with Hybrid Working. About the role:

Assist with a range of administrative and operational duties, including:

• Setting up new projects in internal systems
• Converting technical reports to PDF and sending them to clients
• Supporting with raising and issuing of sales invoices
• Monitoring shared inboxes and managing incoming queries
• Handling document control tasks, including use of client portals
• Providing general administrative support and cover across the team

Do you have what it takes?:

• Experience with data entry and general administration
• Proficiency in Microsoft Office and confidence using IT systems
• Strong attention to detail and a high level of accuracy
• Excellent organisational skills and the ability to prioritise tasks
• A flexible and proactive approach to handling a variety of tasks

What can you expect from us in return?:

• 6 Month Fixed Term Contract
• £24,570.00 per annum FTC
• Generous Annual Leave – Starting at 25 days plus Bank Holidays
• 37.5 hours per week - Monday to Friday, hybrid role (3 days in the office per week)
• Enhanced Family Leave – Enhanced maternity, adoption, and shared parental leave with 6 months full pay, plus 2 weeks full pay for paternity leave
• Milestone Rewards – paid and unpaid sabbaticals, charity donations, personal gifts, and retail vouchers
• Pension Contributions
• Life Assurance – 4x your annual salary
• Employee Assistance Programme (EAP) – Confidential support, advice, and counselling available 24/7, 365 days a year
• 24/7 GP Service – Access to medical advice anytime
• Cycle to Work Scheme
• Eye Care Vouchers – Supporting your health and well-being
• Welcome Pack – Filled with company-branded goodies to kickstart your journey with us

At Kiwa, we deliver results driven by our core values: Ambitious, Reliable, and Engaged the principles that guide how we work with colleagues, customers, and everyone we encounter. We are committed to fostering personal development, encouraging you to be ambitious, explore new ideas, and contribute to making the world a safer, more sustainable place. Here, you’ll thrive in a dynamic environment with ample opportunities for growth and self-development.
As an equal opportunity employer, Kiwa celebrates diversity and is dedicated to building an inclusive, supportive workplace. We embrace flexibility in hiring talented individuals from all backgrounds globally, ensuring a work environment free from prejudice, discrimination, and intimidation. Inclusivity and equality are core to who we are, and we uphold these values without exception.
If you have any questions about this role and would like to speak a member of the Talent Team, please e-mail us at uk.careers@kiwa.com

• Setting up new projects in internal systems
• Converting technical reports to PDF and sending them to clients
• Supporting with raising and issuing of sales invoices
• Monitoring shared inboxes and managing incoming queries
• Handling document control tasks, including use of client portals
• Providing general administrative support and cover across the tea