Dispute Resolution Administration Assistant
We are looking to appoint an Administration Assistant to our Dispute Resolution department, providing support to our exceptionally busy team.
Based at our office in central Bristol, the role will provide day-to-day administrative support to the department, which comprises two Partners, a Legal Director, a Senior Associate, an Associate, a Solicitor, two Graduate Apprentice Solicitors, a Paralegal, a Trainee Solicitor and three support team members.
Under the umbrella of the Dispute Resolution department are several specialist teams focusing on Contentious Probate, Property Litigation, Employment, Commercial Litigation, and general civil disputes.
The role

As an Administration Assistant, you will provide essential support to all members of the department, enabling them to operate efficiently. This role is varied but includes:

• Undertaking compliance tasks for the department, including but not limited to verifying and certifying ID, including over video calls, chasing client ID, collating ID information, completing relevant SOS documents in respect of compliance and carrying out checks through our search facility, including SmartSearch.
• Scanning and managing post for the department.
• Assisting with new enquiries and internal referrals.
• Scanning documents onto the system, labelling documents appropriately and placing them into the correct folders.
• Opening and setting up files, including preparation of the letter of engagement and accompanying documents.
• Meeting with clients to complete basic forms or obtain further information and instructions.
• Assisting the team to work on a paperlight/paperless basis where possible.
• Preparing correspondence and documents.
• Creating bundles of documents as required.
• Closing and archiving files.
• Updating and reviewing Katchr, or other management information systems, when necessary.
• Obtaining and collating documents from the Land Registry and/or the court as instructed.
• Organising and preparing the agenda and minutes for both monthly department and office meetings (subject to instruction and approval).
• Sending necessary letters, deeds and documents to clients and preparing files for closure.

You will also be required to assist with other ad-hoc administrative tasks to support our busy team. This will include some reception cover during lunchtime and some holiday cover.
About us
Barcan and Kirby is well known in the Bristol legal market both as a provider of excellent legal services for individuals and businesses, and as a progressive employer.
We are committed to developing and nurturing our people, and encouraging positive wellbeing and mental health is central to our culture. We encourage open communication and foster a culture where colleagues are supported in achieving a real work/life balance.
At Barcan and Kirby, we work hard to maintain a culture of kindness and friendliness, and welcome applications from individuals who fit with our values.
We like to think that we do things a bit differently from other law firms.

Our ideal candidate will:

• Hold a GCSE (or equivalent) in Maths and English, grade 4 or above.
• Have recent administrative experience and experience in filing and paper management.
• Be confident using Microsoft Office, specifically Microsoft Word and Outlook.

It would be desirable to have legal and/or law firm experience, but this is not essential.

Location and working hours

• Full-time (office hours are 9am – 5.15pm, Monday to Friday)
• Part-time considered (four days per week).
• The role is based at our Prince House office in Bristol.

Salary

• £23,751 per annum. (Please note, the salary shown is based on full time, and will be subject to a pro rata salary if less than full time).

Belonging at Barcan and Kirby
We are committed to creating and maintaining a diverse and inclusive working environment. We want you to bring your true self to work and encourage applications from anyone who embodies our values, regardless of age, ethnicity, religion, disability status, race, gender identity, sexual orientation, neurodiversity or anything else that makes you, you.
If there is anything we can do to make things more comfortable for you as part of the application process, including making a reasonable adjustment, please let us know by emailing recruitment@barcankirby.co.uk.
Closing date for applications
Applications for this role close at 5pm on Monday 21st July, with interviews on Tuesday 5th, Thursday 7th and Tuesday 12th August at our Prince House office.
Job Types: Full-time, Permanent
Pay: From £23,751.00 per year

Schedule:

• Monday to Friday

Work Location: In perso

• Undertaking compliance tasks for the department, including but not limited to verifying and certifying ID, including over video calls, chasing client ID, collating ID information, completing relevant SOS documents in respect of compliance and carrying out checks through our search facility, including SmartSearch.
• Scanning and managing post for the department.
• Assisting with new enquiries and internal referrals.
• Scanning documents onto the system, labelling documents appropriately and placing them into the correct folders.
• Opening and setting up files, including preparation of the letter of engagement and accompanying documents.
• Meeting with clients to complete basic forms or obtain further information and instructions.
• Assisting the team to work on a paperlight/paperless basis where possible.
• Preparing correspondence and documents.
• Creating bundles of documents as required.
• Closing and archiving files.
• Updating and reviewing Katchr, or other management information systems, when necessary.
• Obtaining and collating documents from the Land Registry and/or the court as instructed.
• Organising and preparing the agenda and minutes for both monthly department and office meetings (subject to instruction and approval).
• Sending necessary letters, deeds and documents to clients and preparing files for closure