Administration Assistant at Barkan Management Company

North Providence, Rhode Island, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Feb, 26

Salary

0.0

Posted On

15 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Microsoft Word, Microsoft Excel, Microsoft Outlook, Written Communication, Oral Communication, Multi-tasking, Self-motivated

Industry

Real Estate

Description

Come join our growing team! If you are looking for a rewarding role with opportunities for growth at a company that values integrity, innovation, and teamwork, look no further! Barkan Management Company is a leading property management firm serving over 200 residential communities across 8 states, with regional offices in Boston and Washington D.C. Founded in 1964, we have over 50 years of experience in real estate, specializing in community association and multi-family management, encompassing market rate and affordable housing. Our team of over 800 talented professionals shares a commitment to delivering unparalleled service, maintaining the highest quality standards, and exceeding client expectations. Join us as we continue to redefine the standards of excellence in property management! Who we need: We are seeking a motivated and experienced Administrative Assistant to join our team. This is a full-time position reporting directly to the Property Manager. The role is based at Louisquisset Country Club Condominium Association located in North Providence, RI. The Administrative Assistant will work to provide excellent customer service and be proficient with Microsoft Word, Excel, and Outlook, strong written and oral communication skills, ability to multi-task and be self-motivated. We are seeking an individual who will maintain the highest standards and strive to exceed the client’s needs and expectations. What you’ll do: * Efficiently manage all forms of communication, including telephone calls and electronics correspondence, from Owners, Realtors, Vendors, and the Corporate Office in a timely and professional manner. Set up requested appointments with the property manager. * Operate the electronic door security system to allow visitors into the office. * Check Mailboxes daily, open mail and distribute accordingly. * Maintain and update databases and CINC homeowner portal, which include unit owner information, parking permits, work orders, and pool passes. * Assist Unit Owners with account setup and questions. * Ensure that work orders are correctly and quickly entered to facilitate timely responses. * Assist the Property Manager in coordinating and scheduling work orders. * Works closely with the manager to assist in homeowner communications regarding status of work orders. * Send out Community information and updates through the CINC portal. * Coordinate pool pass cards which includes, collecting payments, updating and activating pool passes, reviewing and providing pool rules to residents. * Maintain inventory of supplies and material for Office and Maintenance Staff. Purchase supplies and materials as approved by the manager. * Perform general administrative/office duties, including but not limited to, filing, electronic communication, mailings, notices, and other correspondence as required. * Process and track vendor payments on a weekly basis. * Maintain Meeting Calendar which includes Board and Committee meetings. * Assist with preparation of Monthly Board Meeting Package, Minutes, Annual Meeting and Budget Meeting. * Other duties and projects that may be required by the Property Manager. What we’re looking for: * Prior experience in property management is preferred but not necessary. * Ability to respond in a timely manner to resident requests. * Must be self-motivated. * Must have excellent written and verbal communication skills * Microsoft Excel: 1 year (Preferred) * Customer service: 1 year (Preferred) What we can do for you! Barkan offers a competitive compensation and benefits package to full-time employees that includes: * Medical/Dental/Vision * Flexible Spending Accounts * Life Insurance * Short and Long-Term Disability * Paid Time Off * 401(k) Match * Group Legal/Critical Illness/Hospitalization/Accident/Pet Insurance * Employee Assistance Program The Barkan Companies is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Requisition # 2439 Monday-Friday 8:30 am-5:00 pm 8 hours per day

Responsibilities

The Administrative Assistant will manage communication from various stakeholders and assist the Property Manager with scheduling and work orders. They will also maintain databases and ensure timely responses to resident requests.